2024.9.04 EQRS Program Working Group Meeting

Date

04 Sep 2024

Name
Aaron Thompson
Adrienne Adkins
Adrienne Ray	x
Ahmar Wazir
Alissa Kapke (Arbor)	x
Amy Nestler
Anitha Chintalapati	x
Ann Turner
Angela Kohlhepp	x
Arnie Espartero	x
Ashley Waters	x
Astra Walker (Arbor)	x
Betina Fletcher
Bonny Glidewell
Brian Gallagher
Cheri Jerger
Chris Brown	x
Chris Morici	x
Chris Pleasants
Dan Kayhart
Deb Wilson
Delia Houseal
Dianna Christensen	x
Dinesh Chatoth (FKC)
Ethan Crauwels (NCC)	x
Geraldine Bojarski (DCI)	x
Heather Moore
Heather O'Neal
Howard Thomas
Janet Lea Hutchinson	x
John Hinch (Innovative Renal)	x
Karena S
Kathleen Prewitt	x
Kelly Llewellyn
Kelsey Okland	x
Laura Dabrowski (Innovative Renal)	x
Laura Slemp	x
Leah Skrien	x
Lizzie Suh	x
Malik Arsalan
Mark Speidel	x
Martha Bean
Mary New
Melissa Fieldhouse	x
Michael Kennedy
Nancy Carlson	x
Nathan Muzos	x
Ozlem Tasel	x
Pandu Muddana
Pani Palanichamy	x
Porsche Dorsey	x
Rachael Lazar
Rachelle DuBose Caruthers	x
Raj Tadas	x
Revathy Ramakrishna
Sanjay Potdar	x
Sarah Filling	x
Shamim Almamun	x
Shannon Li (Arbor)	x
Sindy Villarreal (Innovative Renal)
Stephanie Clark
Steve Hines	x
Steve Goodman
Tim Smith	x
Tricia Phulchand	x
Vladimir Ladik
Wendy Ferguson (Innovative Renal)
Yvette Brown

Agenda

Items	Who	Topics
Meeting Recording	Arnie	This session will be recorded for the purpose of documenting the meeting minutes and action items. If there are any objections to the recording of this session, please make it known now. Absence of an objection to the meeting being recorded will count as consent to recording this meeting. Program Working Group Meeting Recording 09042024.mp4
EQRS Feature Updates/Discussion	Anitha	Update on the following: (Jump to recording 06:53 ~ 11:01) All the 2746 related documentation is available in confluence Form 2746 will be released to PP by end of this Friday The changes are based on the form posted by CMS QPS/Arbor may need to update the reference guide with these changes as necessary The 2746 form along with 2728 will go live in Production October 1, 2024 There are the other existing fields that were not required for submission to SSA - need to get a timeline on the rest of EDI implementation of those non required fields. Porsche will develop another spreadsheet like the one she sent out to the EDIs for the required field a few months ago The EDIs will be asked to complete with estimates of when the remaining fields will be updated in their individual systems Porsche will send out via email by the end of this week or early next week (Action Item Porsche)
EQRS Feature Updates/Discussion	Porsche	Direction on how to report vaccines for this flu season The CDC did change all of their vaccines for this season from Quadrivalent to Trivalent The Program had wait for the official guidance to clear before it could be implemented in the EQRS system Porsche and team will be meeting to see what work can be moved around or how they can make some capacity to have these updated vaccines implemented ASAP Kathleen - If these changes cannot be introduced before the clinics start administering, what is the guidance to just hold off on reporting? How to handle this in the meantime so they get credit for every vaccine administered will be discussed at the meeting the Porsche will be attending. Is there a timeline when Porsche will receive this guidance? Porsche does not have a timeline but would like it out ASAP How the new Trivalent vaccines should be reflected in the XML file Vaccination Module: According to the data dictionary, the following options are available for Flu Vaccines- - FLRIX - Fluarix (IIV4) - FLLVL - FluLaval (IIV4) - FLBLK - Flublok (RIV4) - FLZN - Fluzone (IIV4) - FLZNHD - Fluzone High-Dose Quad (IIV4-HD) - FLAQD - Afluria Quad (IIV4) - FLAD - Fluad (aIIV3) - FLQD - Fluad Quad(aIIV4) - FLCLVX - Flucelvax (ccIIV4) This year, our company will have Fluzone® High Dose Trivalent available for our facilities. The list above specifies the High Dose (FLZNHD) as a quadrivalent vaccine, how should the High Dose Trivalent be mapped in our system for accuracy in reporting this vaccine to EQRS?
Open Forum	EDIs	DaVita - Primary Cause List (2728 form) - There was a misalignment between the system technical documentation and the form Are all of the documents aligned with accurate lists and matching each other? Anitha will look into this (Action Item Anitha) The 2023 version of the 2728 there were updates - new codes Anitha will go back ASAP and make sure the form, the application and the documentation are all aligned Anitha will follow up via email Is there an update on the issue with that was raised by FMC with tribe and the error it was generating? In prod preview the user was getting tribe related errors when they are updating patient data. Per Anitha the ADO team is working on a fix and hoping to deploy by this Friday along with the 2746 changes to prod preview Geraldine asked if they would include the tribes from the State or is it still going to only be ones recognized by the Federal Government? No changes have been made to the tribe list Per Porsche, this can be looked into as an enhancement to the 2728 after it goes live This was a request about 6 months ago when we were talking about the 2728 and they were looking at including the State registered tribe that were not necessarily included in the Federal registry FMC - Kathleen - Following up on the list of rematch Asian and native Hawaiian Pacific Islander patients for the new race codes, the slides at the 8/21 in-person meeting said September 1. Is there an updated timeline when the EDIs will be getting them? Anitha mentioned that Michael Kennedy is working on it and he's planning to deliver it this weekend Leah Skrien - There was mention that on the EDI Backlog list some of the items have already been addressed. Can the backlog list be reviewed with the group and show which items have been addressed? Per Porsche the EDI Backlog list and what items have already been addressed will be shared at a future Program Call meeting. DCI RHA US Renal Innovative Renal Care
EQRS Feature Updates/Discussion	Porsche	PI28 Features There were a lot of features picked up for PI28 A list of the PI28 features will be sent out to the EDIs Asking for the EDIs to review the features and bring any questions/feedback to the next Program Call on 9/18
Administrative Reminders	Porsche	If any Production issues are encountered, please submit a Helpdesk ticket. This will allow the EQRS team to better track the issue and progress. Service Center: 866-288-8912 or qnetsupport-esrd@cms.hhs.gov. CMS will refresh data in the EQRS Prod Preview environment on the first Sunday of every month. The planned schedule is below. Sun, 03 Dec 2023 Sun, 07 Jan 2024 Sun, 04 Feb 2024 Sun, 03 Mar 2024 Sun, 07 Apr 2024 Sun, 05 May 2024 ~~Sun, 01 Sep 2024~~ Sun, 06 Oct 2024 Sun, 03 Nov 2024 Sun, 01 Dec 2024 If there are any issues with the scheduled date(s) please notify the team by the Friday before that Sunday when the refresh of data is scheduled to take place If there are any issues encountered with the refresh on Sunday, it will be moved to Monday (next day)
Next meeting scheduled for: 18 Sep 2024