QualityNet Lucid

Lucidspark is a virtual whiteboard where teams connect and convey their greatest ideas to light. The goal is to allow teams to brainstorm and share their ideas through teamwork and better organization.

Lucidchart is a virtual diagramming application where teams work together to make and build better decisions. Whatever your objective, Lucidchart allows you to envision ideas more clearly, faster, and through teamwork.

Not at this time, Lucid is looking into this as a future enhancement.

To create a new Breakout Board:

1. Selectthe Breakout Board icon from the Primary Toolbar.
2. Click the tile to “Add new breakout”.

A Breakout Board will be automatically labeled. To rename a board, join the board you’d like to update and type the new title in the upper left-hand corner. 

To start the breakout session, select Start Breakout. The Breakout Boards panel will become visible to all participants, and they'll be able to select a board to join, which will send them to a separate Lucidspark board.

You can also share a direct link to a Breakout Board. You can do this by selecting Copy direct link from the three-dot menu in the Breakout Board panel and from within a Breakout Board by selecting  in the upper-right corner.

Note: Shareable Links will need to be enabled from the Main Board's Share settings to allow creation of and access to direct links.

When the session is over, select Call Back to bring everyone back to the Main Board. Participants can also navigate back to the main board themselves at any time by clicking  in the upper-left side corner.

Lucidspark keeps a log of all changes made to a board using the Revision History tool! It's accessible within the menu near the title of your board.

The board’s edit history will display as a list of stacked tiles, with each tile representing a past version of the board. Each tile will display the date and time the changes were made, as well as the full name or email address of the user who made the changes. 

Add a Note to a Shape

To add a note to a shape, right click on the shape and select “Add Note” from the dropdown. 

Note Icon on Shape

After adding a note to a shape, you will see the note icon on the top right corner of the shape. If you click on the note icon, it will show the note you added.

Delete a Note from a Shape

To delete a note from a shape, right click on the shape and select “Delete Note” from the dropdown.

1. Selectthe Breakout Board icon from the Primary Toolbar.
2. Hover your cursor over the board you’d like to join.
3. Click Join.
   
   
4. Select  in the upper left-hand corner of your canvas when you’re ready.

You can also join a Breakout Board by clicking a direct link the facilitator or another participant has shared with you.

You have multiple options when managing Breakout Boards. To access this menu, hover over a board’s tile and select the three-dot menu.

With this menu you can:

• Join a board to participate
• Rename a board to customize its title
• Copy direct link to share with participants
• Duplicate a board
• Insert all content of a Breakout Board to the Main Board
• Delete a board

A few tips

• Anyone on your Enterprise account with edit permissions to a board can create Breakout Boards.
• View-only users can join and view Breakout Boards.
• Guest Collaborators and free users can participate in existing Breakout Boards.
• Participants will only see collaborators for the Breakout Board they are in.
• You can move over specific shapes from the Breakout Board to the main board.
  • To add a single shape, copy the shape and paste it in the Main Board.
  • To select multiple shapes, hold the Shift key while selecting shapes to copy, then paste in the Main Board.
• You can also add all content of a Breakout Board to the Main Board by dragging and dropping the thumbnail of a board from the Breakout Board panel onto the canvas.

To add a web link to an object:

1. Select a shape.
2. Click the link icon from the Context Toolbar.
3. Paste the URL and click Apply.
4. To change the shape to display a preview of the linked content, select Convert to Link Preview.

Link Preview

If you convert to Link Preview, a separate shape containing a thumbnail will be populated. You may see the following options in the Context Toolbar for the thumbnail:

• Refresh the thumbnail image(s)
• Navigate thumbnails will appear as arrows that will allow you to switch between the images, if there are more than one
• Extract thumbnails to extract the thumbnail image(s)
• Expand view if there is an iframe to display

Add a Web Link to text

To add a web link to specific text (whether in a text box or on an object), highlight the portion of the text that you would like linked and then follow the steps explained above — select the link icon from the Context Toolbar, paste in the URL, and hit “Apply.” 

A blue line will appear under the selected text to indicate that a web link has been applied. 

Trigger the Link

To trigger the link and open the linked webpage on a PC, press Shift + Ctrl and then click on the object or text that you applied a web link to. If you are using a Mac, press Shift + Command and then click on the object or text.

These instructions will also appear on your board if you hover over/click on an object that has a web link attached to it. 

• Choose the Line option from the Primary Toolbar or press “L” on your keyboard, then click and drag your cursor across the canvas.
  
  
• • To attach a line to a shape, you can:
    Select the shape, click on the arrow in the upper right corner, position the line by moving your cursor across the canvas, and single click to attach it to the canvas or to another shape.
    
    Move an independent line close to a shape, where it will automatically attach to the shape’s border.
    

All formatting tools for lines are available in the Formatting Toolbar when a line is selected.

• Shape: Lucidspark offers three options for line shape - straight, curved, or elbow, which are available in the Shape dropdown menu. By default, new lines will have the curved shape.
  
  

  Additionally, you can add more joints to elbow lines by clicking and dragging the solid blue dots along the line path. For curved lines, you can alter the depth and shape of the curve using the handlebars located at joints and arrowheads.
  
  
  

• Color: Simply choose a color from the color palette to apply it to your line. To choose a custom color, select the plus icon and use the slider and cursor to customize a color.
  
  
• Width: The thickness of a line can be adjusted by choosing the pixel size from the Width dropdown menu.
  
• Style: Make a line path solid or dashed by choosing a style option from the Style dropdown menu.
  
• Arrows: Choose from a variety of arrowheads for one or both ends of your line using the Arrow dropdown menu.
  

To import a data set from Google Sheet, Excel, or CSV into a Lucidchart document, follow these steps:

1. Open a Lucidchart document.
2. Click  the data linking icon in the left bar.
3. Click Link Data.
   
4. In the window that appears, click Import Your Data.
5. Select the file type (Google Sheets, Excel, or CSV) that you would like to import, or select to choose a file that you have already uploaded to Lucidchart. 
6. Click Choose File.
   • If you are importing data from a Google Sheet, you will need to grant Lucidchart permission to access your Google account. Click Authenticate, select your Google account, and click Allow to grant this permission.
7. Select an Excel or CSV file from your device and click Open.
   • If you are importing data from a Google Sheet, select a sheet and click Select.
8. Select which pages of your spreadsheet you want to import and click Next.
9. After importing your data, Lucidchart will prompt you to identify the header row of your data set. Select your header row.
10. Click Next.
11. In the next window, Lucidchart will prompt you to select a column of your data that contains reference keys for the contents of each row. Reference keys allow Lucidchart to keep track of your data even after you make structural changes to it, such as removing, adding, or reordering rows. Select the column that contains unique identifiers, if you have one. 
12. Click Finish.

Select Where to Attach Image on Editor

Select the Shape, Line, Page, etc. that you wish to attach an image to. Your image with be attached to whatever you have selected, be it a page or a shape.

Locate the Attach Images feature 

The Attached Images feature can be found in the menu on the right-hand side of the editor.

Click on the menu icon to open up the options and upload Attached Images.

Upload images into the Attach Images section 

You can attach images via the (+) icon, by clicking ‘Choose a file’, or by dragging & dropping a file into the Attach Images section.

Supported file types are: .bmp, .gif, .jpeg, .jpg, .png, .jpe, .tiff, .tif, .psd, .ai, .pdf, and .svg

Note: Since PDFs will be attached as an image, only the first page of the PDF will be attached.

Attach Image Icon on Shapes

If you attach an image to a shape, you will see  the image icon on the right upper corner of the shape.

You can add shape libraries to your document by selecting the boxes next to shape libraries in the Shapes section of the Workspace Manager. Click the triangle next to a library's name to expand a list of its sub-libraries.

No. Freehand drawing is supported in another Lucid product - Lucidspark! For more information, please visit our Lucidspark Help Center or view this Freehand Drawing article.

Right-click and drag the canvas to adjust your view. When you hold down the right-click, your cursor becomes a hand grabbing the canvas as you move the document to see other content.

To access Revision History, select  the clock icon from the menu bar at the top of your document.  Alternatively, select Revision History from the File menu.

The document’s edit history will display as a list of stacked tiles, with each tile representing a past version of the document. Each tile will display the date and time the changes were made, as well as the full name of the user who made the changes. 

Note: The times will correspond with the time zone of the current document viewer.

Scroll to the bottom of the menu to see how long ago the document was created.

There are four tiers of sharing permissions that you can choose from when sharing folders, documents, boards, and models:

• Can edit and share
• Can edit
• Can comment
• Can view

You can set different permissions for each collaborator and adjust them any time.

To adjust permissions, follow these steps:

1. Navigate to Share, as described in the sections above.
2. Select Manage in the Collaborators section.
3. Click the sharing permissions icon for the user you would like to adjust the sharing permissions for.
4. Select the desired permission option from the dropdown.

Note: If a collaborator is on a lower-level account type than you, they may not be able to edit the shared document, boards, and models even if you have given them edit access.

You can transfer ownership of documents and boards from both the Documents page and from within the editor. 

To transfer ownership, follow these steps:

1. Navigate to Share from your Documents page or from within the editor of the document you wish to transfer ownership of, as described in the sections above.
2. Select Manage in the Collaborators section.
3. Click the sharing permissions icon for the person you would like to transfer ownership to.
4. Select Make owner.
5. In the confirmation window that appears, select whether or not you would like to remain as a collaborator.
6. Click Make owner.

The new owner will receive a notification that they are now the owner of the document or board.  

To unshare, open the document, board, or model. Then, click Share again, select Manage in the Collaborators section, and then click “X” to remove the collaborator. You can also adjust your collaborator’s editing permissions here.

No. When you delete a swim lane, its contents will remain on the canvas. To do this, right-click the swim lane header and select Delete (or select the swim lane and press Delete on your keyboard).  If you want to erase both the swim lane and its contents, click Remove Lane in the right-click menu.

Currently templates for big room planning, user story mapping, backlog prioritization, retrospectives, roadmapping, and more.

You can also copy and paste any template from Lucidchart directly into Lucidspark.

You can access your custom fields from Jira on your Lucidspark cards and choose which custom fields are brought in. You will have view-only access to your custom fields. 

Yes, the card will copy, but the data will not copy. It’s better to re-import the Cards on a new document. 

No, Lucidspark only supports data from one Jira instance per document.