Aaron Thompsonx
Adrienne Adkins
Adrienne Rayx

Ahmar Wazir

Andrew Yochum
Anitha Chintalapati
Arnie Esparterox
Betina Fletcher
Branon Barrettx
Cheri Jergerx
Chris Brownx
Christopher Kingx
Curt Phillipsx
Deb Judyx
Deb Wilsonx
Greg Eccleston
Hari Krishna
Heather Moore
Howard Thomas
Jada Garrettx
Jason Bullock
Jason Clemx
Jennifer Baileyx
Justyna Sardinx
Karena Sullivanx
Kotaiah Ravipati
Kathleen Prewittx
Kelly Llewellynx
Lakshmi Eriginenix
Leah Skien
Lisa Reesx
Lonnie Hanekamp
Melissa Fieldhousex
Michael Kennedyx
Nana Aidoo
Nathan Muzos
Ozlem Taselx
Pandu Muddax
Patrick McConnell
Preston Brownx
Revathy Ramakrishna
Scott Laughlinx
Seema Sreenivasx
Sarah Filling
Shamim Almamunx
Shalon Quinn
Tim Jacksonx
Tom Lantz
Vladimir Ladikx
Yvette Brownx
Zac Cohenx


Meeting RecordingArnieThis meeting will be recorded for the purpose of capturing meeting minutes and action items.  If there are any objections, please let the host know.

Phase 3 Testing Timeline

Scott L
  • 07/12/2021 - Phase 3 (Clinical Codes/2728) live in production.
  • 07/12/2021 - 09/01/2021 - Resubmission of Clinical Data Files (September to December).
  • Resubmission of Clinical Data Files (September - December 2020) Countdown: 12 days left
  • Timeline
    • Encourage everyone to complete large data submissions prior to the closure of the clinical data
    • Allows us to react to any large data submissions early in the process
Production SupportMichael
  • Continuing to work the production support tickets as they come in
  • Working a few special cases with the facilities and users to determine the errors and resolution
  • Continuing to work 401 errors that were occurring due to being manually entered
  • Teams have been very helpful and collaborative
  • No blockers at this time
EDI 2020 Data SubmissionsPreston


  • Last week there was a batch token issue.  It has been fixed and is no longer showing up this week in the logs
  • Discovered a much smaller issue - sometimes file submissions are not persisting to the database correctly
  • Happening about a dozen times a day
  • The data will process on a resubmit
  • This issue will be fixed next week (8/24)
  • Discussion regarding an issue sent in this week
    • When feedback files get posted back to their location, they come from EQRS encoded with UTF8 and they process them
    • Last week noticed weird errors in their gateway indicating this can't be processed
    • Researched and noticed it was not UTF8 encoded
    • Discovered there is a tilde on the city name for a particular patient
    • Not sure what happened with the encoding because of the tilde
    • They are thinking the tilde is causing the problem of files not getting encoded
    • They do not keep any of their customer data so they cannot tell if this has been happening before or if this is the first time a patient demographic file has been submitted with a city name with a tilde
    • They do not have access to the customers file where they originated and send it
    • Can the ADO take a look at their logic to see if it is checking for special characters such as the tilde?
    • Everything looks correct on the ADO side
    • The ADO does not have access to the NRAA side
    • Preston has reviewed the code that is doing the transfer at that point is oblivious to the contents of the file; it's just copying the bytes and putting them on the wire and sending them out
    • There is no logic about specific special characters or even specific fields
    • Kelly will see if they can find the customer and even get the file - may take some legwork 
    • Yvette can send a copy of the original file to Kelly
    • Yvette will work with Kelly in troubleshooting this issue


  • Future Deployments
    • Defect coming up in the next iteration for the code - 13510 (At least one citizenship is required when primary type of treatment is living related, living unrelated, deceased, or unknown)
    • Defect to correct the issue where you submit data and you say that there is no clinical data and the checkbox is not being checked in the UI
    • Both above fixes will be deployed on Tuesday, 8/24
Round tableScott L.

DaVita - Zac

  • No updates for this week

FKC - Kathleen

  • No updates for this week
  • Waiting for the Tuesday, 8/24 deployment so they can finish up their batching submissions
  • They are in good shape
  • Per Yvette - reviewed the scenarios that were sent by Kathleen related to the reporting measure
    • It's not so much that the facilities are closed
    • What is happening is because the facilities are closed it's indicating that the facility is no longer Medicare certified and currently there is not logic in the system to take into account the date that the facility is no longer Medicare certified 
    • That's why they are not able to access the screen
    • Per Kathleen it's not really an issue
    • Suggest to add this to the backlog to consider the Medicare termination date
    • It wouldn't just apply to reporting measure; it would apply to other areas/modules as well

DCI - Vlad

  • On 7/30/2021 received error 13510 - At least one citizenship is required when primary type of treatment is living related, living unrelated, deceased, or unknown; EQRS EDSM-354 EQRSEDSM-354 - Getting issue details... STATUS
    • Transplant admission could be closed
    • What ADO is seeing in many cases is that if the system is treating the data submitted as a new admission; for example it could be an existing admission, but the date submitted is different.  The system is still looking at all of the admission records on a patient
    • ADO is working on a fix for this issue and will be in the next deployment (8/24)

NRAA -  Kelly

  • They are moving right along and many thanks to Michael for all his help in problem solving and help in getting their data in
  • Received some weird information when they got their last two Clinical Compliance reports
    • Week prior to this week they were watching their numbers dip way down, then last week they jumped back up
    • They will take a look at next Monday's Clinical Compliance reports
  • Question: What is the time period that ADO usually does the deployments?
    • Tuesday's and Thursday's 8pm - 10pm eastern
    • ADO request to stop submissions by 7pm eastern
    • Recommended that NRAA set up a process for every Tuesday and Thursday between 7pm-10pm eastern to just automatically close their queue and open at 10pm eastern
    • NRAA will communicate to their community this will be their standard operational process going forward
MiscellaneousScott L.
  • REMINDER: if need to email the help desk, using the following email address: with URGENT in front of subject line

Next meeting scheduled for  

  • Next EDI Submission Testing Meeting

Action Items:


DateMilestone (M) / Task (T)DescriptionPhaseStatus
2/28/2021MCode deployed to pre-prod for testing.1Complete
3/15/2021 - 3/24/2021TEDIs perform integration testing.1Complete


MEDIs sign-off on integration testing.1Complete

3/24/2021 - 3/25/2021

TADO prepares for coding deployment.1Complete


MProduction deployment.1Complete
3/31/2021MProd-Preview environment contains refreshed prod data 2Complete
2/24/2021 - 3/10/2021 TReview of phase 2 codes and finalize list of codes.  Complete
3/11/2021 - 4/30/2021TADO perform coding updates and regression testing - Phase 2 (Patient Codes) 2Complete


MProd-Preview environment data refresh.2Complete


MRemaining Phase 2 (Patient Codes) deployed to pre-prod for testing.2Complete

5/4/2021 - 6/1/2021


EDIs performs integration testing - Phase 2 (Patient Codes) 
Starting 5/4 - EDIs submit prod file in prod environment and PP2-3.  This should be the SAME file for both environments.  Review discrepancies between the feedback files and validate codes.



MEDIs sign off-on integration testing - Phase 2 (Patient Codes) 2Complete

6/2/2021 - 6/4/2021

TADO prepares for coding deployment - Phase 2 (Patient Codes) 2Complete


MProduction deployment - Phase 2 (Patient Codes) 2Complete
6/4/2021MPhase 2 (Patient Codes) live in production.2Complete
3/10/2021 - 3/17/2021TReview of phase 3 codes and finalize list of codes.  3Complete
5/12/2021 - 06/08/2021TADO perform coding updates and regression testing - Phase 3 Clinical Codes/27283Complete


MProd-Preview environment data refresh.
6/4/2021 - 6/6/2021T

EDIs SHOULD NOT submit any PATIENT files during this time period in production (to ensure same patients are in PP2-3).


EDIs to drop file into PP2-3 to establish a baseline.



MCode deployed to pre-prod for testing - Phase 3 (Clinical Codes/2728).
Reopening September 2020 to March 2021 Clinical months for submission.

6/9/2021 - 7/6/2021

TEDIs performs integration testing.

Starting 6/9 - Re-drop same file from 6/7/2021 into PP2-3.  Review feedback files from PP2-3 and validate codes.



MEDIs sign-off on integration testing - Phase 3 (Clinical Codes/2728).3


7/7/2021 - 7/11/2021

TADO prepares for coding deployment - Phase 3 (Clinical Codes/2728).3Complete
7/12/2021MPhase 3 (Clinical Codes/2728) live in production.3Complete


MEDSM Implementation Complete (Phase 1 - 3).n/aComplete

7/12/2021 - 9/15/2021


Resubmission of Clinical Data Files (September to December). 

Open July 12, 2021 at 5 a.m. Pacific (8 a.m. Eastern) and close September 15, 2021 at 11:59 p.m. Pacific Daylight Time

9/15/2021 is the official closure date for the clinical months of September, October, November, and December 2020.

CMS highly recommends completing large data submissions prior to the official clinical closure date.





Data fully submitted and ready for measure and scoring calculations.

09/20/2021 - 02/28/2022T

Submit January-September 2021 EQRS Clinical Data, ICH CAHPS Attestations, and Clinical Depression Screening and Follow-Up Plan reporting in EQRS. Additionally, all subsequent months in 2021 will open for data submission on the first day of each month (i.e., October opens October 1; November opens November 1; and December opens December 1). 

02/28/2022MThe clinical closure date for all months in 2021 is February 28, 2022 at 11:59 PM PT.n/a

Data Submission (Errors & Warnings) Milestone Dates - By Phase

Phase No.

File Type

Code Bucket Name


ADO Completion Date

LDO Testing Start Date

Testing Completion Date

Production Date



Admit Reasons

11221, 11222, 11223, 11224, 11225







Patient Codes







Clinical Codes







2728 Codes





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