2021.08.13 EQRS EDI Submission Testing - Meeting

Date

13 Aug 2021

Attendees

Name
Aaron Thompson	x
Adrienne Adkins
Adrienne Ray
Ahmar Wazir
Andrew Yochum
Anitha Chintalapati
Arnie Espartero	x
Betina Fletcher	x
Branon Barrett	x
Cheri Jerger	x
Chris Brown	x
Christopher King	x
Curt Phillips	x
Deb Judy	x
Deb Wilson	x
Greg Eccleston	x
Hari Krishna
Heather Moore
Howard Thomas	x
Jada Garrett	x
Jason Bullock
Jason Clem	x
Jennifer Bailey	x
Justyna Sardin
Karena Sullivan	x
Kotaiah Ravipati
Kathleen Prewitt	x
Kelly Llewellyn	x
Lakshmi Erigineni	x
Leah Skien	x
Lisa Rees	x
Lonnie Hanekamp
Melissa Fieldhouse	x
Michael Kennedy	x
Nana Aidoo
Nathan Muzos
Ozlem Tasel
Pandu Mudda	x
Patrick McConnell
Preston Brown	x
Revathy Ramakrishna	x
Scott Laughlin	x
Seema Sreenivas	x
Sarah Filling	x
Shamim Almamun	x
Shalon Quinn
Tim Jackson	x
Tom Lantz
Vladimir Ladik
Yvette Brown	x
Zac Cohen	x

Agenda

Items	Who
Phase 3 Testing Timeline	Scott L.	07/12/2021 - Phase 3 (Clinical Codes/2728) live in production. 07/12/2021 - 09/01/2021 - Resubmission of Clinical Data Files (September to December). Resubmission of Clinical Data Files (September - December 2020) Countdown: 19 days left Timeline Encourage everyone to complete large data submissions prior to the closure of the clinical data Allows us to react to any large data submissions early in the process
Production Support	Michael	Continuing to work tickets coming in Worked with Vlad on a few patient mappings that needed verification Working on a few NRAA tickets Worked with Heather Moore on a few issues regarding patient mapping Working wit Kathleen on data clean up and how to be more proactive with regard to the data Continuing to work on normal prod support issues No blockers
EDI 2020 Data Submissions	Preston	Encountered some issues this week with some tokens being generated from 9pm - 4am causing some submissions during that time to sometimes fail A fix was put in place yesterday about 8pm eastern time; since then there have been no token issues EDI 2020 DATA SUBMISSIONS INDEPENDENT 2020 DATA SUBMISSIONS
Deployments	Yvette	08/10 deployment: Handle null pointer exception in batch Feedback affecting feedback to NRAA Detailed logging for patient admission data anomalies (99999) errors (e.g., data from DaVita) 08/12 deployment: Fix for oauth Batch Token refresh discrepancy It was set to expire every 16th hours and between 1am and 8am mountain time; when the tokens were refreshing there was an issue and those file were failing This is oauth token, not the token you use to submit your files Future Deployments Defect coming up in the next iteration for the code - 13510 (At least one citizenship is required when primary type of treatment is living related, living unrelated, deceased, or unknown) Defect to correct the issue where you submit data and you say that there is no clinical data and the checkbox is not being checked in the UI Both above fixes will be in either Thursday, 8/19 or Tuesday, 8/24 deployments EDI's should have enough time to resubmit clinical data plans through batch On average each deployment is a couple of hours
Round table	Scott L.	DaVita - No updates to report at this time FKC - No updates to report at this time Question - On the clinical depression module, is it only going to allow you to submit data for clinics that are open and certified as of the Submission Date? Yvette will look into this. She thinks in EQRS, the validation was removed prior to go live or shortly after Yvette request for Kathleen to provide more information If the facility is closed that entire assessment period? Is it a month they are open? A request may have come from the QIP side to just accept the data even though it doesn't meet the criteria for the measure The original intent was to not allow if a facility or patient didn't meet the criteria for the measure, not to accept the data Revathy wanted to follow up on the no clinical data fix Will they be asked to submit data only on a specific date? Are we sticking to the assigned submission days in place right now? Scott suggest that they could just send the data in and not have to follow the assigned submission days At this point, for 2020 data, no scheduling or coordinating between the submitters is required DCI - Vlad is out of the office On 7/30/2021 received error 13510 - At least one citizenship is required when primary type of treatment is living related, living unrelated, deceased, or unknown EQRS EDSM-354 EQRSEDSM-354 - Getting issue details... STATUS NRAA - Suggest to the Program about doing an impromptu two week extension on the 9/1/21 because recent issues or potential blockers Potential blocker? - two days of not being able to process last week that prevented people from being able to get work done Potential blocker? - this week had a number of issues, satellite had all kinds of problems that Michael mentioned above Heather Moore's team working hard to try to meet the 9/1/21 deadline Scott suggest this two week extension be discussed with Ahmar Howard is not saying they have to have the extension but is was a suggestion What was the root cause of the issue that Michael worked with Satellite? It was something with the org microservice and it wasn't processing that before it was trying to process the other day They were still looking back at their feedback files from 728 They were resubmitted last night and 100% went through The second ticket - the data errors were appropriate
Miscellaneous	Scott L.	REMINDER: if need to email the help desk, using the following email address: qnetsupport-esrd@hcqis.org with URGENT in front of subject line Data topic - Michael When EQRS went live, on of the features at that time was that EDSM would allow EDI submissions to update data but that included updating with null Want to stop things from being updated appropriately, such as identification numbers that would help us match things While researching and finding the root cause, coming up with a plan as to what we will change, need to be mindful of what you are sending and what's in your system Howard will work with Kelly on writing up a communication on what is going on so at least people are aware Distribution Email question - Kelly Scott - making a few more changes on the DNS side and then should be able to send it out sometime early next week
Next meeting scheduled for 20 Aug 2021		Next EDI Submission Testing Meeting

Action Items:

Date	Milestone (M) / Task (T)	Description	Phase	Status
2/28/2021	M	Code deployed to pre-prod for testing.	1	Complete
3/15/2021 - 3/24/2021	T	EDIs perform integration testing.	1	Complete
3/24/2021	M	EDIs sign-off on integration testing.	1	Complete
3/24/2021 - 3/25/2021	T	ADO prepares for coding deployment.	1	Complete
3/25/2021	M	Production deployment.	1	Complete
3/31/2021	M	Prod-Preview environment contains refreshed prod data	2	Complete
2/24/2021 - 3/10/2021	T	Review of phase 2 codes and finalize list of codes.	2	Complete
3/11/2021 - 4/30/2021	T	ADO perform coding updates and regression testing - Phase 2 (Patient Codes)	2	Complete
4/30/2021	M	Prod-Preview environment data refresh.	2	Complete
5/3/2021	M	Remaining Phase 2 (Patient Codes) deployed to pre-prod for testing.	2	Complete
5/4/2021 - 6/1/2021	T	EDIs performs integration testing - Phase 2 (Patient Codes) Starting 5/4 - EDIs submit prod file in prod environment and PP2-3. This should be the SAME file for both environments. Review discrepancies between the feedback files and validate codes.	2	Complete
6/2/2021	M	EDIs sign off-on integration testing - Phase 2 (Patient Codes)	2	Complete
6/2/2021 - 6/4/2021	T	ADO prepares for coding deployment - Phase 2 (Patient Codes)	2	Complete
6/3/2021	M	Production deployment - Phase 2 (Patient Codes)	2	Complete
6/4/2021	M	Phase 2 (Patient Codes) live in production.	2	Complete
3/10/2021 - 3/17/2021	T	Review of phase 3 codes and finalize list of codes.	3	Complete
5/12/2021 - 06/08/2021	T	ADO perform coding updates and regression testing - Phase 3 Clinical Codes/2728	3	Complete
6/4/2021	M	Prod-Preview environment data refresh.		Complete
6/4/2021 - 6/6/2021	T	EDIs SHOULD NOT submit any PATIENT files during this time period in production (to ensure same patients are in PP2-3).	3	Complete
6/7/2021	T	EDIs to drop file into PP2-3 to establish a baseline.	3	Complete
6/8/2021	M	Code deployed to pre-prod for testing - Phase 3 (Clinical Codes/2728). Reopening September 2020 to March 2021 Clinical months for submission.	3	Complete
6/9/2021 - 7/6/2021	T	EDIs performs integration testing. Starting 6/9 - Re-drop same file from 6/7/2021 into PP2-3. Review feedback files from PP2-3 and validate codes.	3	Complete
7/6/2021	M	EDIs sign-off on integration testing - Phase 3 (Clinical Codes/2728).	3	Complete
7/7/2021 - 7/11/2021	T	ADO prepares for coding deployment - Phase 3 (Clinical Codes/2728).	3	Complete
7/12/2021	M	Phase 3 (Clinical Codes/2728) live in production.	3	Complete
7/12/2021	M	EDSM Implementation Complete (Phase 1 - 3).	n/a	Complete
7/12/2021 - 9/15/2021	T	Resubmission of Clinical Data Files (September to December). Open July 12, 2021 at 5 a.m. Pacific (8 a.m. Eastern) and close September 15, 2021 at 11:59 p.m. Pacific Daylight Time 9/15/2021 is the official closure date for the clinical months of September, October, November, and December 2020. CMS highly recommends completing large data submissions prior to the official clinical closure date.	n/a	Complete
9/15/2021	M	Data fully submitted and ready for measure and scoring calculations.	n/a	Complete
09/20/2021 - 02/28/2022	T	Submit January-September 2021 EQRS Clinical Data, ICH CAHPS Attestations, and Clinical Depression Screening and Follow-Up Plan reporting in EQRS. Additionally, all subsequent months in 2021 will open for data submission on the first day of each month (i.e., October opens October 1; November opens November 1; and December opens December 1).	n/a
02/28/2022	M	The clinical closure date for all months in 2021 is February 28, 2022 at 11:59 PM PT.	n/a

Data Submission (Errors & Warnings) Milestone Dates - By Phase

Phase No.	File Type	Code Bucket Name	Codes	ADO Completion Date	LDO Testing Start Date	Testing Completion Date	Production Date
1	Patient	Admit Reasons	11221, 11222, 11223, 11224, 11225	2/24/2021	3/1/2021	3/24/2021	3/25/2021
2	Patient	Patient Codes		5/3/2021	5/4/2021	6/1/2021	6/7/2021
3	Clinical	Clinical Codes		6/8/2021	6/9/2021	7/6/2021	7/12/2021
3	2728	2728 Codes		6/8/2021	6/9/2021	7/6/2021	7/12/2021