07/12/2021 - Phase 3 (Clinical Codes/2728) live in production.
07/12/2021 - 09/15/2021 - Resubmission of Clinical Data Files (September to December).
Resubmission of Clinical Data Files (September - December 2020) Countdown: 5 days left
09/15/2021 - Data fully submitted and ready for measure and scoring calculations.
09/20/2021 - 02/28/2022 - Submit January-September 2021 EQRS Clinical Data, ICH CAHPS Attestations (2021), and Clinical Depression Screening and Follow-Up Plan reporting in EQRS. Additionally, all subsequent months in 2021 will open for data submission on the first day of each month (i.e., October opens October 1; November opens November 1; and December opens December 1).
02/28/2022 - The clinical closure date for all months in 2021 is February 28, 2022 at 11:59 PM PT.
Encourage everyone to complete large data submissions prior to the closure of the clinical data
Allows us to react to any large data submissions early in the process
Production Support
Michael
Continuing to work with EDIs on resolving tickets for special cases, mapping issues, transferred to a unit, or getting 606 errors where some of the lab values outside of the range
NRAA mentioned they have seen a significant drop 3-4 weeks ago then jumped back up
Curious if something happened during that time frame causing the numbers to fluctuate?
NCC did some additional filtering on independent facilities around that time
The NCC took out all of the VA facilities because they had been looking at those and they took out all of the prison facilities because they wouldn't be reporting
NRAA is looking at their individual data set
Lisa will set up a meeting with Howard, Scott, and Michael to discuss and review NRAAs individual data set fluctuation of independent data submission numbers (Action Item)
Open 2021 Jan-to-Sep Clinical Months fromSeptember 20, 2021 12:00 AM PT.2021 Oct-Dec Months will follow usual cadence.The clinical closure date for all months in 2021 will be February 28, 2022 at 11:59 PM PT
Open 2021 Clinical Depression Data Submissions fromSeptember 20, 2021 12:00 AM PTwith closure date ofFebruary 28, 2022 at 11:59 PM PT aligning with CMS Memo(open date may be revised before Sep 20)
Open 2021 Annual ICH CAHPS Attestations fromJanuary 1st, 2022 12:00 AM PTwith closure date ofFebruary 28, 2022 at 11:59 PM PT aligning with CMS Memo(open date may be revised before Sep 20)
Enhance Data Submission Start and End Date configurations to support Time Zone and Time Stamp Level granularity
What does "open date may be revised before Sep 20" mean?
In the past, in CROWNWeb anytime we needed to change a date in the system, it would involve a database change, as well as deployment
Therefore, in the past it was not agile practice to be able to make a change as needed. So this has been changed to allow flexibility. Now they can schedule any of the dates that are in the system, especially open and closure so it's really just highlighting flexibility in the application that it didn't have before; more functionality based than anything
FKC (Kathleen) received a strange error message in the UI after the 9/9 deployment
She was trying to delete the treatment record from 2021 and received the error "Unable to delete treatment due to failure in determining if any clinical data is associated with the treatment
Never have received this error message before
Per Michael, they didn't have the specific UPI and month to be deleted; although the facility they were looking at did have some 2021 data in January but none since
Kathleen will try to recreate the error message and will let Michael know so he can do further research
Round table
Scott/EDIs
DaVita -
Nothing specific to report at this time
Requested to be informed of the deployment schedule of new functionality (for example, Telemedicine, Nursing Homes, vaccinations, etc) so EDIs can make sure that something doesn't come required that they are not ready to implement therefore, could break their 2021 submissions
FKC -
13510 issue update
Yvette went through the examples that were sent to her and determined there are multiple scenarios that need to be researched
This issues has been put on their backlog to be able to look at it closely and identify the scenarios that 13510 is triggered
It may have not worked the way it was supposed to work even during the CROWNWeb days
The ADO needs a little more time to investigate and look at the code
No Clinical Data flag
They resubmitted their no clinical data flat files and confirmed they did work
Expressed a thank you to everyone for getting the fix in
At this time, FKC is looking good for the remainder of their 2020 submissions
Ravathy asked if they are going to follow a schedule in submitting the 2021 data?
There is no set schedule
Suggested that the EDIs coordinate amongst each other for large data submissions but again not required
For example FKC and DaVita should coordinate when they plan to submit 2021 data
DCI -
Nothing specific to report at this time
DCI submission of Sept - Dec 2021 data is/will be ready
Currently working a few patients missing, but will take care of it
NRAA -
Tilde UTF8 format investigation
Deb Wilson asked Preston if he has seen anything regarding the tilde triage challenge with the additional logging in place?
Per Preston, they are still trying to get the additional logging deployed to the prod preview environment
Per Yvette, once it is deployed to prod preview they will let NRAA (Deb) know so they can resubmit that file again and the logs can be watched
Howard is looking for the sample XML, other data and information regarding the Kt/V "standard" change
He is referring to an actual example, not the EDI dictionary
Per Deb, they did receive the data dictionary for the Kt/V
Some of the questions coming in are about the XSD or schema for the 2728 and 2746
Is the updated XSD available at this point?
Yvette will reach out to Anitha and then get back to Deb (NRAA) on the updated XSD for the Kt/V Standard update (Action Item)
Takeaway - from a process perspective, whenever there's an update to the data dictionary or data that is required to be submitted, etc, the updated data dictionary should be published with the change being highlighted, then publishing the sample XML and sample XSDs that reflect the change
It would be a good idea at one of these meetings to talk about the process flow, what the gates are and how we expect your agile process to work with the EDIs process
This will help for everyone to know the expectations and allow to properly communicate information to the stakeholders
Per Scott, there are already internal discussions with CMS on when they will engage, share documentation, perform testing, and when deployments will take place
General
Scott
REMINDER: if need to email the help desk, using the following email address: qnetsupport-esrd@hcqis.org with URGENT in front of subject line
EQRS EDI Data Dictionary and the CROWN Clinical CPMs XSD have been posted to the EQRS Communications Hub
Updated, solid data dictionary delivered to the EDIs around the end of PI15, 10/12
Lisa will set up a meeting with Howard, Scott, and Michael to discuss and review NRAAs individual data set fluctuation of independent data submission numbers (Action Item)
Yvette will reach out to Anitha and then get back to Deb (NRAA) on the updated XSD for the Kt/V Standard update (Action Item)
Include Page
Data Submission (Errors & Warnings) Implementation Timeline
Data Submission (Errors & Warnings) Implementation Timeline