This session will be recorded for the purpose of documenting the meeting minutes and action items. If there are any objections to the recording of this session, please make it known now. Absence of an objection to the meeting being recorded will count as consent to recording this meeting.
The Program would like to document where everyone is with the implementation of the new required fields in the 2728
In order to extend the timeline, the Program needs documentation to take back to their leadership to provide a reason for the extension
Requesting to identify if a field's status is "Not started"; "In progress"; "Complete"; or "Anticipated completion date/submission into EQRS".
Race and other fields are missing from the spreadsheet
The ADO is in the process of implementing the Race updates and will have the documentation ready by 4/9 when the changes will be deployed to Prod Preview for testing
Porsche will add Race to the spreadsheet and note it is "No response required at this time"
EDIs should be able to submit the form into Prod Preview starting 4/9
The Program request that each organization complete their own separate version and submit to CMS by COB Friday March 29th.
EQRS Feature Updates/Discussion
Porsche
2728 updated formatting (Jump to recording 18:25 - 22:45)
Previous versions, Asian and Native Hawaiian or Pacific Islander were not individual selections
On the new form, can someone only select Asian or can they only select one of the eight categories?
If Asian is selected, they have to select a sub-race type of Asian
Same behavior for Native Hawaiian or Pacific Islander
In the XML it will be one option. Anitha will include this information in the documentation
EQRS Feature Updates/Discussion
Michael/Geraldine
Primary Diagnosis and vascular access question in form 2728. (Jump to recording 22:57 - 29:30)
Primary Diagnosis
It has been a problem with the data and ICD-10 codes
The 2728 instructions are closed so those will not be updated
The system itself will retain the ones that CMS approved historically that are in the system
Michael said they will be adding all the new ones and keeping all of the old ones
It will not impact old forms that have already been submitted and still available in the new form drop down either the code or text
Michael has some ideas on how to resolve this issue and will present to CMS
The idea includes not having the list of codes on the form itself
Codes currently in the system will not be removed
Kathleen requested a consolidated list of the codes after the update
Vascular Access
Geraldine ran into a rare situation of "In Center" to "Home to In Center" are the two different home types for what it was when it was home hemo and then not home hemo.
The system should be able to handle this situation
Michael and tier three support will work with Geraldine in getting the 2728 completed
Situations similar to this should ideally go through the helpdesk but in this case Michael already has the information and will create the SNOW ticket and get it done for Geraldine
2744 Research update
Thanks to Geraldine, Kathleen and Nathan for sending Michael examples
He found the scenarios and has one more piece of research to double check before starting on the code fix; goal is to have it done this month
Any 2744s that need to be completed or need help with, send to the helpdesk
EQRS Feature Updates/Discussion
Porsche/Adrienne
Prod Preview environment monthly refresh. (Jump to recording 29:40 -33:10)
Do we want to stop the refresh during the 2728 testing?
Nathan - the April refresh will not impact DaVita, they are not testing the 2728 stuff and do not have access to Prod Preview at this time
Kathleen - Since the refreshes are already scheduled, FMC can work around the schedule
Open Forum
EDIs
DaVita
FMC -
Regarding 2728 - there has been a bug out there for a long time
Part B pulls in the treatment information but it's pulling from the most recent treatment record instead of the first treatment record
Is it possible for the ADO while working on the 2728 to fix this bug?
Kathleen will send the information to Anitha and it will added to the backlog for it to be prioritized
DCI
RHA
US Renal
Innovative Renal Care
Leah Skrien has been getting questions from some facilities about the electronic signature for the 2728 form. Do the facilities need to wait until the new form is released in EQRS or can they start trying to build that into their process with the existing form?
EQRS does not have the capability to receive the electronic signature
EQRS is still in discussions on the "how" on their end
The facilities are free to explore but if they are expecting any feedback from EQRS, they won't be able to provide any at this time
EDIs were told EQRS would not be set up to receive electronic signatures
Electronic signatures could be documented in the organizations source system and the organization be responsible for maintaining
Transcribing the electronic signature date into EQRS would still be via XML or manual entry
EQRS should be able to let the EDIs know more of their electronic signature findings in the next PI
Let the EDIs know well in advance when EQRS would like to gather feedback so that proper SMEs are available
Administrative Reminders
Porsche
If any Production issues are encountered, please submit a Helpdesk ticket. This will allow the EQRS team to better track the issue and progress.
CMS will refresh data in the EQRS Prod Preview environment on the first Sunday of every month. The planned schedule is below.
Sun, 03 Dec 2023
Sun, 07 Jan 2024
Sun, 04 Feb 2024
Sun, 03 Mar 2024
Sun, 07 Apr 2024
Sun, 05 May 2024
Sun, 02 Jun 2024
Sun, 07 Jul 2024
Sun, 04 Aug 2024
Sun, 01 Sep 2024
If there are any issues with the scheduled date(s) please notify the team by the Friday before that Sunday when the refresh of data is scheduled to take place
If there are any issues encountered with the refresh on Sunday, it will be moved to Monday (next day)
Next meeting scheduled for:
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