2024.1.24 EQRS Program Working Group Meeting

This session will be recorded for the purpose of documenting the meeting minutes and action items. If there are any objections to the recording of this session, please make it known now. Absence of an objection to the meeting being recorded will count as consent to recording this meeting.

Program Working Group meeting Recording 01242024.mp4

1. ICH CAHPS Attestation status report
   1. This is the report from the NCC
   2. It will start next Monday, 1/29 until the last week of February; it will be daily the last week of February leading up to it for that report
2. In-person EQRS Workgroup meeting
   1. This was a meeting that we used to have when this group first formed
   2. The group would meet 2-3 times a year in Baltimore 
   3. Since some of the group will be in Baltimore for the QualityNext Conference, Nathan wanted to mention it to this group to see if this was something the CMS folks would be interested in participating in
   4. Generally, a one day in person meeting where people can meet each other and put faces to faces
   5. The group would dive in a little deeper on certain topics and talk through things
   6. The meeting would be most of the day (for example 9-4pm)
   7. Do not think the NCC participated 
   8. It was mainly between ISG and EDI submitters
   9. The Program attended to give future initiatives
   10. Chris and Leah attended to represent as network delegates
   11. Hosted at the DaVita facility across from CMS or at the Mitre office
   12. Porsche will take this suggestion back internally and discuss
   13. The week of the QualityNet Conference will be a busy week for the CMS folks.  They do have internal meeting scheduled that same week
3. FileCloud Transition impact
   1. The EDI process will not change
   2.  EDIs will still receive their files via MFT
   3. Instead of the files being placed in the folders, where they were before, it will be through MFT mail
   4. EDIs and Networks will be getting their files emailed to their specific recipients of the data
4. Open Item updates:
   1. Readmit to same clinic <30 days merging records to previous admission issue
      1. If they try to readmit a patient to the same clinic within 30 days, it doesn't create a new admission it  just changes the existing admission treatment date
      2. The record is not handled correctly because there was a gap in there and the system does that automatically
      3. Michael K started looking at the business rules for this process and researching and will get with Nathan to discuss
   2. Business Definition documentation
      1. Would like to see something like this exist
      2. It will be helpful to the EDIs and clinic teammates and others who use EQRS
      3. It will help to understand what is expected in each field
      4. The Business Definition Documentation would be another technical document that is publicly available that could be used in partnership with the data management guidelines for reporting
      5. For example, for the 2728, it would provide instructions and guidance for each of the fields
      6. The Business Definition document would be for the whole EQRS system
      7. Porsche recommended for Nathan to provide the fields that more explanation is needed
         1. Nathan suggested the fields in the Clinical -Labs module/section
         2. RE CMS Responses to EDI Questions for ESRDDKH Program Policy Meeting 1018 .msg

2728 rollout continued (Jump to recording 00:18:25 - 01:01:04)

• Walk through the crosswalk (Anitha)
• On 1/22 the 2728 technical documentation was made available to the EDIs on the public facing EDI Commumication's Hub

DaVita 

FMC 

DCI

RHA 

US Renal 

Innovative Renal Care

Administrative Reminders

• If any Production issues are encountered, please submit a Helpdesk ticket.  This will allow the EQRS team to better track the issue and progress.
  • Service Center: 866-288-8912 or qnetsupport-esrd@cms.hhs.gov. 
• CMS will refresh data in the EQRS Prod Preview environment on the first Sunday of every month. The planned schedule is below.

• • Sun, 03 Dec 2023
  • Sun, 07 Jan 2024
  • Sun, 04 Feb 2024
  • Sun, 03 Mar 2024
  • Sun, 07 Apr 2024
  • Sun, 05 May 2024
  • Sun, 02 Jun 2024
  • Sun, 07 Jul 2024
  • Sun, 04 Aug 2024
  • Sun, 01 Sep 2024

• • If there are any issues with the scheduled date(s) please notify the team by the Friday before that Sunday when the refresh of data is scheduled to take place
  • If there are any issues encountered with the refresh on Sunday, it will be moved to Monday (next day)

• Next meeting scheduled for: 21 Feb 2024  

• The 2/7 Program Working Group meeting will be cancelled.  EQRS will be having their PI26 Planning session