2022.06.01 EQRS Program Working Group Meeting

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https://us06web.zoom.us/rec/share/tmfTCg4KruUUPTls3Bx_WWDOzdTuZ187nUDcsT0etJg_YWSipVVtsDr9ZVgWsDY.BXPotVtgJIV4zceI
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Exploration for moving emergency reporting into the system

• The Program has an enabler they would like to explore the possibility of moving emergency reporting into EQRS
• Trying to standardize and automate things as much as possible
• Keiser has a document called ESSR - Emergency Situational Status Reporting
• This document shows information on the need to close if a patient has had to be relocated
• It shows emergency stuff in case of such things as hurricanes. storms, facility emergencies onsite that need to relocate patients, fires, tornadoes, etc
• In cases of emergency, need to make sure the patient(s) is accounted for
• Suggest to find a way for EQRS to provide information where are the patients that are fleeing a certain area even if transient admissions for emergencies only
• Need a way to track patients
• Per Vlad, suggests not to use the existing system; don't use the Admission Treatment system; have a report that will be sent to EQRS once a week that will provide information on clinics that have been closed due to natural disaster or emergency
• Per Kathleen, she is not against reporting this information but need to ne a tight concentrated effort between everyone to get definitions and cases and everything outlined as well as getting internal systems aligned
• If also want to track facility information, it may be a major overhaul for their facility module and maybe offer batch submission
• Per Nathan, after seeing how EQRS behaves, he does not see how EQRS in its current state could manage this
• There are so many business rules for admissions and discharges
• Suggest that emergency reporting would have to be a separate module
• Suggest also to extend flexibility in getting out of xml files; in cases of emergency, there is information trapped in a spreadsheet
• Consider having multiple options of data uploads (csv, xml)
• Also, not having to report on everyone all the time; just be able to edit a certain patient
• Not sure that their current system will provide the information needed better than what's working today
• Per Rachelle, If you are serious about this, I suggest that we have a session in which we include the organizations' emergency response teams; they are familiar with the systems we use (what/how/when we collect and report these data).
• During exploration, the HCD (Human Center Design) team will need to get involved
• Per Chris Brown, need to think about a piece of information to know before the event happens; critical to know what patients were actually in the area when the event happened
• Would like to do away with transient admissions notion entirely and just know who is being treated on a real time basis
• Per Kathleen, maybe track the information using a source or resource that is NOT in EQRS and could provide the information needed that the Program is looking for
• Rachelle, recommend to reach out to Mary Albin, executive director; she can provide her experience from a network perspective

https://www.hhs.texas.gov/providers/long-term-care-providers/long-term-care-provider-resources/regulatory-services-facility-surveyors-liaisons/about-emresource

Open Forum

DaVita 

• NHSN uploads
  • DaVita's entire file is erroring out
  • May be related to the new code that was supposed to go into prod next week (6/8)
  • A heads up to the networks and Lisa they they may be struggling to meet the reporting deadline today
  • This is the COVID19 code, testing positives, the boosters
  • Only supposed to go live with patient and healthcare vaccinations modules today
  • Nathan will send an email to Heather at the CDC and will include Lisa and Shalon
  • Per Lisa they will accommodate and find a way to make it work

FKC 

DCI 

RHA