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Date

Attendees

Name
Aaron Thompsonx
Adrienne Adkins
Adrienne Rayx

Ahmar Wazir

x
Andrew Yochum
Anitha Chintalapatix
Arnie Espartero
Betina Fletcher
Branon Barrettx
Cheri Jergerx
Chris Brownx
Christopher King
Curt Phillipsx
Deb Judy
Deb Wilsonx
Greg Eccleston
Hari Krishna
Heather Moore
Howard Thomasx
Jada Garrettx
Jason Bullock
Jason Clemx
Jennifer Baileyx
Justyna Sardin
Karena Sullivan
Kotaiah Ravipati
Kathleen Prewittx
Kelly Llewellyn
Lakshmi Eriginenix
Leah Skienx
Lisa Reesx
Lonnie Hanekamp
Melissa Fieldhousex
Michael Kennedyx
Nana Aidoox
Nathan Muzosx
Ozlem Taselx
Pandu Muddana
Patrick McConnell
Preston Brownx
Revathy Ramakrishnax
Scott Laughlinx
Seema Sreenivas
Sarah Fillingx
Shamim Almamun
Shalon Quinn
Tim Jackson
Tom Lantz
Vladimir Ladikx
Yvette Brownx
Zac Cohen
Zach Serlethx




Agenda

ItemsWho
Meeting RecordingMelissa

This meeting will be recorded for the purpose of capturing meeting minutes and action items.  If there are any objections, please let the host know. 

Phase 3 Testing Timeline

Scott 
  • 07/12/2021 - Phase 3 (Clinical Codes/2728) live in production.
  • 07/12/2021 - 09/15/2021 - Resubmission of Clinical Data Files (September to December).
  • 09/15/2021 - Data fully submitted and ready for measure and scoring calculations.
  • 09/20/2021 - 02/28/2022 - Submit January-September 2021 EQRS Clinical Data, ICH CAHPS Attestations (2021), and Clinical Depression Screening and Follow-Up Plan reporting in EQRS. Additionally, all subsequent months in 2021 will open for data submission on the first day of each month (i.e., October opens October 1; November opens November 1; and December opens December 1). 
  • 02/28/2022 - The clinical closure date for all months in 2021 is February 28, 2022 at 11:59 PM PT.
  • Timeline
    • Encourage everyone to complete large data submissions prior to the closure of the clinical data
    • Allows us to react to any large data submissions early in the process
Production SupportMichael
  • Completed all SNow tickets marked urgent clinical
  • Preparing for 2021 data
  • Continuing to work with EDI Submitters on specific issues
  • Continuing to work on NRAA patient mappings and specific dialysis facilities
  • Preparing for output of clinical data
  • Continuing to to work on normal production support, data quality, questions and issues, etc
EDI 2020 Data SubmissionsCurt
  • Thank you for your participation. We worked hard and we finished on time.
Round tableScott/EDIs
  • Testing the removal of roles in Prod Preview; roles will be removed if users haven't logged in within the past 60 days
    • Encourage those of you that have not logged into prod preview for some time, to log in so you will not lose your roles

DaVita -

    • Prod Preview last refreshed on 9/03/21; no refresh scheduled.
    • May not need a refresh now, but we've discussed a schedule in past calls.
    • ISG is planning a regularly scheduled refresh; at a high level, Prod Preview should align with Prod
    • Refreshes should occur outside of testing cycles 
    • EDI Submitters follow the same development path as CMS; we need to minimize the gap.

FKC - Prod Preview doesn't have the same number of roles as Prod  (Action Item : Anitha to review role alignment between Prod Preview and Prod)

Need xsd for 2728, 2746

DCI -  No update

NRAA -

    • Potentially schedule a Prod Preview refresh after every clinical month closure or quarterly
    • Enhancements: getting information earlier is helpful but we need details about how they affect business rules, data, xml changes. Earlier knowledge could allow EDI Submitters to assist CMS in designing the system
    • We need updated xsd files for all changes for any new features the ADO produces
    • We should define gates for engaging with EDI Submitters on changes
    • ISG will re-evaluate after current set of features is complete; we are working toward earlier engagement on the next set of features
    • ISG captures requirements from system demos and other calls and take them to the developers for implementation
    • New documentation is expected next week
    • Submitters need a single document detailing all current changes for discussion (Action Item: Lisa)
    • Per Yvette - reminder that there will be an updated EDI Data Dictionary sent at the end of this PI and that's going to include changes that were made. For example, MBIs and social security numbers becoming one field now.  The new stuff will be done after they finish the development of the XSD
    • Per Howards point - process improvement in the SDLC, define the gates where EDI communities are involved, provide artifacts (samples) that EDIs should see at those gates clear definitions on data changes, etc
  • Tilde UTF8 format investigation update
    • Tested in Prod Preview but didn't get enough data
    • Retesting in Prod Preview
GeneralScott
  • Meeting cadence
    • Moving to as-needed approach, but meeting will remain on calendars so it's there for ad hoc meetings
    • Contact PM3 at  pm3-eqrsteam@tantustech.com if you need an ad-hoc meeting
    • ISG will continue to monitor 2021 data
    • NRAA suggests a monthly meeting (Action Item: ISG to consider a monthly scheduled meeting in addition to ad-hoc meetings)
    • NRAA suggests we meet to walk through the process of feature identification and definition with specified points of engagement with EDI Submitters and a process flow diagram
    • The team will resume this discussion at the  EQRS Program Working Group Meeting on Wednesday, 09/22/21
  • REMINDER: if need to email the help desk, using the following email address:  qnetsupport-esrd@hcqis.org with URGENT in front of subject line
  • EQRS EDI Data Dictionary and the CROWN Clinical CPMs XSD have been posted to the EQRS Communications Hub

Action Items:

  • Updated, solid data dictionary delivered to the EDIs around the end of PI15, 10/12
  • Lisa will set up a meeting with Howard, Scott, and Michael to discuss and review NRAAs individual data set fluctuation of  independent data submission numbers (Action Item)
  • Yvette will reach out to Anitha and then get back to Deb (NRAA) on the updated XSD for the Kt/V Standard update 
  • Anitha Chintalapati to review role alignment between Prod Preview and Prod)
  • Lisa Rees will work on developing a single document detailing all current changes for discussion (Telemedicine, Kt/V,etc.)
  • Scott Laughlin will consider a regularly scheduled monthly EDI Submitters meeting in addition to ad-hoc meetings



DateMilestone (M) / Task (T)DescriptionPhaseStatus
2/28/2021MCode deployed to pre-prod for testing.1Complete
3/15/2021 - 3/24/2021TEDIs perform integration testing.1Complete

3/24/2021

MEDIs sign-off on integration testing.1Complete

3/24/2021 - 3/25/2021

TADO prepares for coding deployment.1Complete

3/25/2021

MProduction deployment.1Complete
3/31/2021MProd-Preview environment contains refreshed prod data 2Complete
2/24/2021 - 3/10/2021 TReview of phase 2 codes and finalize list of codes.  Complete
3/11/2021 - 4/30/2021TADO perform coding updates and regression testing - Phase 2 (Patient Codes) 2Complete

4/30/2021

MProd-Preview environment data refresh.2Complete

5/3/2021

MRemaining Phase 2 (Patient Codes) deployed to pre-prod for testing.2Complete

5/4/2021 - 6/1/2021

T

EDIs performs integration testing - Phase 2 (Patient Codes) 
Starting 5/4 - EDIs submit prod file in prod environment and PP2-3.  This should be the SAME file for both environments.  Review discrepancies between the feedback files and validate codes.

2Complete

6/2/2021

MEDIs sign off-on integration testing - Phase 2 (Patient Codes) 2Complete

6/2/2021 - 6/4/2021

TADO prepares for coding deployment - Phase 2 (Patient Codes) 2Complete

6/3/2021

MProduction deployment - Phase 2 (Patient Codes) 2Complete
6/4/2021MPhase 2 (Patient Codes) live in production.2Complete
3/10/2021 - 3/17/2021TReview of phase 3 codes and finalize list of codes.  3Complete
5/12/2021 - 06/08/2021TADO perform coding updates and regression testing - Phase 3 Clinical Codes/27283Complete

6/4/2021

MProd-Preview environment data refresh.
Complete
6/4/2021 - 6/6/2021T

EDIs SHOULD NOT submit any PATIENT files during this time period in production (to ensure same patients are in PP2-3).

3Complete
6/7/2021T

EDIs to drop file into PP2-3 to establish a baseline.

3Complete

6/8/2021

MCode deployed to pre-prod for testing - Phase 3 (Clinical Codes/2728).
Reopening September 2020 to March 2021 Clinical months for submission.
3Complete

6/9/2021 - 7/6/2021

TEDIs performs integration testing.

Starting 6/9 - Re-drop same file from 6/7/2021 into PP2-3.  Review feedback files from PP2-3 and validate codes.

3Complete

7/6/2021

MEDIs sign-off on integration testing - Phase 3 (Clinical Codes/2728).3

Complete

7/7/2021 - 7/11/2021

TADO prepares for coding deployment - Phase 3 (Clinical Codes/2728).3Complete
7/12/2021MPhase 3 (Clinical Codes/2728) live in production.3Complete

7/12/2021

MEDSM Implementation Complete (Phase 1 - 3).n/aComplete

7/12/2021 - 9/15/2021




T

Resubmission of Clinical Data Files (September to December). 

Open July 12, 2021 at 5 a.m. Pacific (8 a.m. Eastern) and close September 15, 2021 at 11:59 p.m. Pacific Daylight Time

9/15/2021 is the official closure date for the clinical months of September, October, November, and December 2020.

CMS highly recommends completing large data submissions prior to the official clinical closure date.


n/a

Complete


9/15/2021


M

Data fully submitted and ready for measure and scoring calculations.



n/aComplete
09/20/2021 - 02/28/2022T

Submit January-September 2021 EQRS Clinical Data, ICH CAHPS Attestations, and Clinical Depression Screening and Follow-Up Plan reporting in EQRS. Additionally, all subsequent months in 2021 will open for data submission on the first day of each month (i.e., October opens October 1; November opens November 1; and December opens December 1). 

n/a
02/28/2022MThe clinical closure date for all months in 2021 is February 28, 2022 at 11:59 PM PT.n/a

Data Submission (Errors & Warnings) Milestone Dates - By Phase


Phase No.

File Type

Code Bucket Name

Codes

ADO Completion Date

LDO Testing Start Date

Testing Completion Date

Production Date

1

Patient

Admit Reasons

11221, 11222, 11223, 11224, 11225

2/24/2021

3/1/2021

3/24/2021

3/25/2021

2

Patient

Patient Codes


5/3/2021

5/4/2021

6/1/2021

6/7/2021

3

Clinical

Clinical Codes


6/8/2021

6/9/2021

7/6/2021

7/12/2021

3

2728

2728 Codes


6/8/2021

6/9/2021

7/6/2021

7/12/2021

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