LACE Program Increment 8

Objectives 

1) Training Development, Delivery, and Collaborative Learning

• Create presentation material for May QNET Chat with a focus on SAFe 6 upgrade
• Identify and analyze tools for an asynchronous training video and create a script for the introduction section

2) Program Support

• CQPPM Program support
• Prepare for PI Planning observations in 8.2 (QPP and SOG)

3) Other

• Create email distribution lists for 3 program persona groups so that we can market LACE relevant services and training to target groups
• Upgrade team member SPC to SAFe 6 to allow the LACE team to deliver SAFe 6 courses to the community

Weekly Highlight LACE:

Training Development, Delivery, and Collaborative Learning

• LACE Coaches upgraded their SPC Credentials to the latest 6.0 version with the goal share knowledge across the community and be able to deliver SAFe 6.0 courses this quarter.
• Created presentation material for May QNET Chat with a focus on SAFe 6.0 upgrade in preparation for 05/04 where LACE will share the changes and focus to the CCSQ Community.

Program Support:

• Supported the CQPPM Program
• Updated LACE PI Planning Checklist for (2) programs. With the goal to maximize the experience, capture observations and share feedback with the leadership team for (QPP and SOG) PI Planning Event the week of May 1^st.

Marketing and Communication:

          Increase marketing and awareness of LACE Services to (3) personas groups with the goal of reaching out to this segment and providing relevant services and/or training.          

• Created email distribution list for (Federal Program Leadership) in confluence
• Created email distribution list for (ADO Program Leadership) in confluence
• Created email distribution list for program persona groups (PM3II Program Support) in confluence

• Requested mailer distro lists via Slack #ess-qualitynetmailer to create list names for (Fed, ADO, and PM3 Program Support) distro list creation.

Objectives 

1) Training Development, Delivery, and Collaborative Learning

• Finalize and deliver the QNET Chat presentation on SAFe 6.0 upgrade
  
• Rework the activities/exercises for the Agility Foundation training
• Peer review the Working Agreement chapter for the Social Contracts video
• Produce the Definition of Done chapter for the Social Contracts video

2) Program Support

• Complete the PI Planning observations for QPP
  
• Complete the PI Planning observations for SOG
• Create a lightweight PPT to support the working session on Story & Feature Authoring with HCD

Weekly Highlight LACE:

Training Development, Delivery, and Collaborative Learning

• LACE Presented at QNET Chat on 05/04 on the new SAFe 6.0 updates with the Community and how LACE can support.
• Updated Mural space “Penny Game” exercise with the goal to increase training engagement and experience for the upcoming Agility Foundations training course on 5/16.
• Reworked “Who’s job is it anyways” activity and exercise in Mural space to match the number of attendees and length on the (5hr) training.
• Validated and deployed (Working Agreement) chapter for the social contracts (video) with peer review.
• Produced the (Definition of Done) chapter for the Social Contracts video.

• Built presentation and content in order to support the working session on Story & Feature Authoring with HCD on 05/09.

Program Support

• Attended, participated, captured observations on QPP PI Planning Event on May 2^nd, 2023, and May 3^rd, 2023, and documented notes and improvement opportunities in Confluence (PI Planning Program Checklist).
• Attended, participated, captured observations on SOG PI Planning Event on May 3^rd, 2023, and May 4^th, 2023, and documented notes and improvement opportunities in Confluence (PI Planning Program Checklist).

Enterprise Standards and Dashboards

• Fixed a bug in the Program Dashboards “Barchart Configuration.”
• Researched capabilities for source data field customization in order to pull “Mandated Feature” completion for “Budget Portfolio Integration” initiative support.

Marketing and Communication

• Submitted Qualitynet Mailer request for distribution list for (Federal Program Leadership)
• Submitted Qualitynet Mailer request for (ADO Program Leadership)
• Submitted Qualitynet Mailer request for program persona groups (PM3II Program Support)

Objectives:

1) Training Development, Delivery, and Collaborative Learning

• Complete preparation for Agile Foundations training delivery (to be delivered in 8.4)
• Produce the Definition of Ready overview chapter for the Social Contracts video

2) Program Support

• Support the CQP Program by maturing their Feature refinement practices
  
• Deliver training on Story & Feature Authoring to the HCD team
  

3) Enterprise Agility

• Create PI Planning Template using LUCID products 
• Identify communications plan, delivery structure, and publish event information page for "Creating Organizational Accountability" community event

Weekly Highlight LACE:

Training Development, Delivery, and Collaborative Learning

• Efficiently finalized all preparations (Mural exercises, training content) for the forthcoming “Agile Foundations training”, by ensuring a seamless and impactful delivery.
• Produced “Definition of Ready” overview chapter for the Social Contracts video
• Community of Practice Deck outline, objectives has been created and drafted. List of potential guest speakers has been identified 

Program Support

• Improved the CQP Program by enhancing and maturing their feature refinement practices with coaching support.
• Empowered the HCD team with comprehensive training on Story & Feature Authoring, enabling them to excel and continue to improve team operations.
• Responded to coaching support request for CDC Patient Safety future “Planning” event with stakeholders from CMS and CDC.

Enterprise Standards 

• Crafted a dynamic PI Planning Template utilizing the capabilities of LUCID products.
• Streamlined the event management process by identifying a comprehensive communications plan, designing an effective delivery structure, and creating an engaging event information page for the highly anticipated "Creating Organizational Accountability" community event.
• Supported Budget and Portfolio Integration team with “Mandated Feature” and source field easyBI potential capabilities.

Marketing and Communication

• Deployed SAFe APM community reminder to register via slack channel #help-lace

Honorable Mentions

• Delivered QNET Chat
• PI Planning observation for QPP and SOG
• CQP Program support
  • Feature Refinement
• NEW - CDC Coaching Support Request

Demo Sequence

Seth

• LUCID PI Planning Template

Aldo

• Agility Foundations training updates - Presentation and Mural

Louis

• HCD Training

Marc

• COP Development
• Social Contracts
  • DoD
  • DoR1

Objectives:

1) Training Development, Delivery, and Collaborative Learning

• Deliver for Agile Foundations training 
• Produce the Definition of Ready Examples chapter for the Social Contracts video

2) Program Support

• Support the CQP Program by maturing their Feature refinement practices
  
• CDC Intake initial Support request 

3) Enterprise Agility

• Inform community and create homepage callout for the LACE PI Planning Template in LUCID 
• Deliver communications and add homepage callout for "Creating Organizational Accountability" community event
• Build an agenda for the Org Accountability Community event
• Evaluate Team Pilot Assessment results

Weekly Highlight LACE:

Training Development, Delivery, and Collaborative Learning

• The new version of Agility Foundation was successfully delivered with great participation
• Produced “Definition of Ready” overview chapter is now completed

Program Support

• Improved the CQP Program by enhancing and maturing their feature refinement practices with coaching support.
• Empowered the HCD team with comprehensive training on Story & Feature Authoring, enabling them to excel and continue to improve team operations.
• Discussed how the LACE Coach can best support the new request for CDC Patient Safety

Enterprise Standards 

• Create a homepage callout to share with the community how they can access the PI Planning Template of LUCID
• Create a homepage callout to inform the community about the next COP on "organization accountability"
• Prepare and deliver the communication in preparation to the COP on "organization accountability"
• Build an agenda for "organization accountability" including the objectives and expected outcome, a list of planned activities, the meeting's flow with break, and potential speakers
• Evaluate Team Pilot Assessment results, aggregate the results from the 3 teams and publish them on Confluence

Objectives:

1) Training Development, Delivery, and Collaborative Learning

• Complete content preparation for the COP
• Complete the Social Contracts Training Video
• Begin Development of upcoming training video in support of PI 9 CoP

2) Program Support

• Support the CQP Program by maturing their Feature refinement practices
  

Weekly Highlight LACE:

Training Development, Delivery, and Collaborative Learning

• Complete everything needed to be ready for the COP next week
• Complete the Social Contract video

Program Support

• CQP Program Support
• iQIES PI Planning observation

Marketing and Communication

• 5/24 CCSQ LACE PI Template for Lucid - Slack and Email promotion
• 5/26 Reminder to Register for Community of Practice - Slack promotion

PI Mural Board - Seth

Honorable Mentions - Seth

• Continued efforts in preparation for CoP slide deck

• Agility Foundations last week : 25 registered and 19 attended

• Business Agility Short form video script
• CQP Program Support

Demo Sequence

Marc

• LACE homepage

Nia

• Social Contracts Scenes
• Conclusion and Closure video for Social Contract

Objectives:

Training Development, Delivery, and Collaborative Learning

• Complete everything needed to be ready for the COP next week
• Complete the Social Contract video

Program Support

• CQP Program Support
• iQIES PI Planning observation

Weekly Highlight LACE:

Training Development, Delivery, and Collaborative Learning

• Completed everything needed to be ready for the COP next week inclufing: (Deck presentation with Agenda, timelines, speakers and polls)
• Completed and began releasing the Social Contract video 

Program Support

• Budget Portfolio Integration Support (DQAIMS) initiative by helping to prototype mapping project of Line of Business and tagging JIRA items into different Feature buckets that helps CMS leaders with decision making
• CQP Program Support by assisting ISG with Feature refinement sessions and CAP Backlog
• Created CQP Team Lucid Space with the goal to begin migration from Mural Boards into the new space 
• iQIES PI Planning observation on May 31st , 2023, and June 1st, 2023, and documented notes and improvement opportunities in Confluence (PI Planning Program Checklist).

Marketing and communication

• Deployed LACE email communications about Community of Practice to increase registrations

Objectives:

Program Support

• CQP Program Support
• Budget and Portfolio Integration (DQMAIMS) Support
• PM3 Support 

Enterprise Standards

• Lucidspark onboarding Guide and Training

Training Development, Delivery, and Collaborative Learning

• Community of Practice on 6/7 
• Business Agility Intro video (voiceover and script)

Marketing and Communications

• Post Event Communication to CCSQ Community about Q2 CoP

LACE Roadmap (PI-8 Features) 

Honorable Mentions 

Demo Sequence:

Program Support: (10 mins)

BPI Group Report: Aldo

IQIES: Louis

CQP: Seth

Enterprise Standards:

Prepared upcoming CoP on " Organizational Accountability : Randolph (5 mins)

Confluence space for CoP with recording/Video

Training Development, Delivery and Collaborative Learning

PI Planning Template Lucid Template added to Agile Playbook (Onboarding Training and Resources Toolkit Section) Louis (5 mins)

Business Agility Script and voiceover

Social Video Contract: Marc (20 mins) 

Objectives:

Program Support

• CQP Program Support
• Budget and Portfolio Integration (DQMAIMS) Support
• PM3 Support 
• Coordinate with HQR for the upcoming PI Planning

Enterprise Standards

• Resolve Lucid Template access issue

Training Development, Delivery, and Collaborative Learning

• Create Business Agility Introduction video, and continue script and voiceover creation for future chapters

Marketing and Communications

• Allow users to self-register for email distributions
• Announce Social Contracts Video to Community

LACE Roadmap (PI-8 Features) 

Honorable Mentions 

Demo Sequence:

Objectives:

Program Support

• CQP Program Support
• HQR PI Planning Observation

Enterprise Standards

• Resolve Lucid Template access issue

Training Development, Delivery, and Collaborative Learning

• Business Agility Section 1.1 Introduction video production
• Create alignment with HCD on upcoming "Better Together Training"
• LACE/HCD PI planning Logistics

Marketing and Communications

• Build initial communication for Email Distro List/ update existing distro list 

LACE Roadmap (PI-8 Features) 

Honorable Mentions 

• LACE & HCD PI Planning Prep (Aldo)
• Budget and Portfolio Integration (DQMAIMS) Support (Aldo)
• Q3 trainings calendar is completed (Aldo)
• Alignment LACE & HCD for the next training better together (Aldo)
  • 70 registrants
• HQR PI Planning observation (Louis)

Demo Sequence:

Program Support: (10 mins)

• Resolve Lucid Template access issue (Seth)
• CQP support (Seth)
• Business Agility Introduction and section 1.1 and voiceover creation for future chapters (Randolph)
• Communication (Meaghan)
  • Social contract video is available on the Home page
  • Email distro list is available on the Hompe page for sign-ups
  • Email template

Objectives:

Program Support

• CQP Program Support 
• BPI Program Support 
• Data & Analytics Modernization 

Enterprise Standards

• Enterprise assessment deployment planning 

Training Development, Delivery, and Collaborative Learning

• SAFe for POPM
• Business Agility animated video (section 1.2)
• LACE/HCD PI Planning coordination

Marketing and Communications

• Introductory email for the LACE persona groups