- Created by Kathleen Church, last modified by Kathleen Miller on Dec 21, 2023
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Release notes from more than 90 days ago are stored in the ServiceNow Release Notes Archive in the internal ServiceNow space. Users will need to log in to view these release notes, or email CCSQServiceNow@cms.hhs.gov.
The following enhancements will be completed during this iteration:
Affected Customers: CCSQ Support Central Customers
CCSQ Support Central: New ‘Program’ Field Tool Tip
On Thursday, December 21, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the tool tip for the ‘Program’ field under the ‘Ticket Details’ section for the ‘Create a New Ticket’ page in Support Central. The new tool tip will include a Program Summary to provide more information on each Program. This update will help customers select the correct Program when submitting a new ticket in CCSQ Support Central resulting in faster resolution time.
Affected Customers: CCSQ Support Central Customers
CCSQ Support Central: Create a New Ticket and Track an Existing Ticket Messaging Updates
On Thursday, December 21, 2023, at 8:30 PM ET, CCSQ ServiceNow will update CCSQ Support Central Create a New Ticket and Track an Existing Ticket messaging so the forms provide instructional text that will be readable by screen readers and to ensure compliance with Section 508 of the Rehabilitation Act.
The following functionality will be updated:
- Create a New Ticket and Track an Existing Ticket will have an additional instructional message at the beginning of each form that is screen readable. The new message will inform the requester that they must complete all required fields for the ‘Next’ or ‘Submit’ button to be available allowing them to proceed.
- Create a New Ticket field tool tips will be readable by the screen reader. These are identified by the Question Mark icon.
These updates will provide a better customer experience when filling out the Create a New Ticket and Track an Existing Ticket forms.
The following maintenance tasks will be completed during this iteration:
Affected Customers: CCSQ ServiceNow Customers
CCSQ ServiceNow: Logo Updates for the Visual Impaired
On Thursday, December 21, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the alternative text for the following Logos that appear in the ServiceNow portal headers and footers:
- Centers for Medicare & Medicaid Services (CMS)
- Department of Health & Human Services (DHS)
- QualityNet
Affected Customers: CCSQ Support Central Customers
CCSQ Support Central: New EQRS URL Links
On Thursday, December 21, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the EQRS links on Support Central to the new EQRS URL (https://eqrs.cms.gov/).
This update ensures that customers will navigate to the correct EQRS website.
Affected Customers: CCSQ ServiceNow Customers
New Subcategory for Security Incidents and Problems
On Thursday, December 21, 2023, at 8:30 PM ET, CCSQ ServiceNow will add a Subcategory menu option for new Incident and Problem records titled ‘Endpoint’ when ‘Security’ is the selected Category.
This will improve the customer experience by providing a Subcategory selection for this required field that previously offered no drop-down selections.
Affected Customers: CCSQ ServiceNow System Team
CCSQ ServiceNow: Utah Patch 9 Upgrade
On Saturday, December 23, 2023, at 2:00 PM ET, CCSQ ServiceNow will be updated to include the Utah Patch 9 upgrade as scheduled in HIWAVE as a part of the monthly patching program.
ServiceNow Patches provide enhancements and security patching to the environment and will ensure that the production environment has the most current patch level to reduce the risk of potential vulnerabilities.
The following enhancements will be completed during this iteration:
Affected Customers: CCSQ Service Center Agents and CCSQ ServiceNow Portal Customers
CCSQ Q&A Portal: New Topic ‘CMS Disparity Methods’ for Inpatient Psychiatric Facility (IPF) Program
On Thursday, December 7, 2023, at 8:30 PM ET, CCSQ ServiceNow will add a new topic for the IPF Program on the ‘Ask A Question’ page of the CCSQ Q&A Portal. Selecting the new topic titled ‘CMS Disparity Methods’ will automatically route questions to the Public QA - Measure Writers Assignment Group for further communication.
The following maintenance tasks will be completed during this iteration:
Affected Customers: 1135 Administrators and ServiceNow System Administrators
CCSQ ServiceNow 1135 Waiver: PHE Specific Report(s) Update
On Thursday, December 7, 2023, at 8:30 PM ET, CCSQ ServiceNow will provide new automation for the distribution of PHE Specific Report(s).
Automation of this process will save time for both the ServiceNow System Administrators and ServiceNow Developers who perform manual updates to the Reports requested by 1135 Administrators. This change will automate the necessary, weekly updates, so that once a Report is scheduled for distribution, it will no longer require manual updates on an ongoing basis. Also, a ServiceNow Catalog Request (task) for each of these manual updates will no longer be needed to update these scheduled Reports.
Affected Customers: IT Services Catalog Procurement Fulfillment Customers
CCSQ ServiceNow Self-Service Portal: HHS-22 Form ‘Request Year’ Drop Down Update
On Thursday, December 7, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the HHS-22 Form in the IT Services Catalog by adding a new request year titled ‘10/1/2023 – 12/15/2023’ to the ‘Request Year’ drop-down list.
Affected Customers: CCSQ ServiceNow Service Centers Agents
Case Form Update
On Thursday, December 7, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update on all Case forms so that the ‘Additional Comments’ field will not be required when 'Awaiting Internal/System Info’ is selected in the 'Awaiting info reason' field. The Case can be saved without completing the ‘Additional Comments’ field.
Affected Customers: ServiceNow System Teams
CCSQ Q&A Portal: Ask-a-Question (Q&A tool) Date Fields Update
On Thursday, December 7, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an automatic script which adds the new quarterly dates for the next year. This will reduce manual modification each year.
On December 15th each year, the following fields in the ‘Question Details’ section will be automatically updated with the next year’s quarterly dates:
- Reporting quarter
- Encounter Date
- Discharge Period
- Discharge Period_IPF
The automatic script will eliminate the need for manual modification of code every year from the Q&A programs and will reduce time-lag for updates to the page.
Affected Customers: CCSQ ServiceNow Service Center Agents
Targeted Comms Date Field Update
On Thursday, December 7, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the Targeted Comms Module so that the date will appear correctly when the record is previewed.
The following enhancements will be completed during this iteration:
Affected Customers: CCSQ Service Center Agents and CCSQ ServiceNow Portal Customers
CCSQ ServiceNow Self-Service Portal: ‘My Stuff' Update and New ‘View in Platform’ Button for
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will add new functionality to the CCSQ ServiceNow Self-Service Portal Home page.
- Customers will see a new table titled ‘My Cases’ listing all their cases. Click on each individual case link to view the related case activity and attachments.
- Customers will also be able to view all their open and closed case information such as the Assignment Group, current State, date/time of each Case. Just click the header (upper right-hand tab) called ‘My Stuff,' and then click ‘My Cases.’
This added functionality will provide customers the convenience of accessing their Case information on their own instead of calling the Service Center for Case status updates.
Affected Customers: CCSQ ServiceNow Self-Service Portal Customers
CCSQ ServiceNow Self-Service Portal Guided Tour Update
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the Self-Service Portal Guided Tour which is accessed through the "How to Use this Tool" link at the top-right corner of the Home Page. The language will be updated to include Security Incidents, Approvals, and Cases under ‘My Stuff’ and Security Incidents, and Cases on the CCSQ ServiceNow Self-Service Portal Homepage.
Affected Customers: CCSQ Support Central Customers, HCD, and the CCSQ Service Center Teams
CCSQ Support Central: Schedule a Call/Virtual Chat External Customer Satisfaction Surveys
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the Customer Satisfaction Surveys on CCSQ Support Central. The main objective of the survey information collection is to gain qualitative and quantitative data from customers who frequently visit the website to schedule a call or use Virtual Chat. After scheduling a call or a completing a Virtual Chat, randomly selected customers will receive a pop-up window inviting the customer to take a brief 2-minute survey. The survey invitation is then triggered to repeat at 90-day intervals.
The customer survey feedback will help improve design quality and assess the interactive experience to provide the Service Center teams with data-driven feedback to further improve the customer experience.
Affected Customers: 1135 Report Recipients and 1135 Administrators and Group Managers
1135 Waivers: Administrator's Report per PHE – New Executive Summary Section
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the 1135 Waiver Report so that 1135 Administrators and Group Managers will be able to provide weekly updates to the Executive Summary option within ServiceNow. This information will accompany its related PHE Reports upon distribution of the PHE Specific Reports so that they may provide additional details as an Executive Summary to those receiving the Reports.
The following maintenance tasks will be completed during this iteration:
Affected Customers: 1135 Waiver Public Portal Customers and 1135 Waiver Agents
1135 Waiver Public Portal: ‘Add Another Waiver Request’ Field Update for the Visual Impaired
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the functionality of the ‘Add Another Waiver Request’ button on the 1135 Waiver Public Portal. When a visually impaired customer clicks the ‘Add Another Waiver Request’ button, the screen reader will function as intended and navigate to the next required field to create the additional Waiver.
Affected Customers: CCSQ ServiceNow Customers
508 Compliance Updates to Q&A and QSEP for the Visual Impaired
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement 508 Compliance updates for the visual impaired to QSEP and the Q&A Portal as follows:
- QSEP Form fields and the Q&A Portal fields will have a message indicating the number of characters left for the associated field so that the information can be announced automatically via Screen Reader.
- Q&A Portal heading categories will have larger text for easier viewing.
- Q&A confirmation pages will reflect a more appropriate title called 'Your Request has been Received.'
Affected Customers: CCSQ Support Central Agents and Fulfillers
CCSQ ServiceNow: Email Validation for Catalog Requests
On Friday, October 20, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update that requires the customer to complete the ‘Requested Email Address’ field with a valid email address. An error message will appear for invalid email address formats when submitting a Catalog Request form. This update will ensure a valid email format is submitted.
The affected Catalog items in this update include:
- Create Contact For CSM Outlook
- Create Security Incident
- Edit Assignment Group Attributes
- Email Distribution List and Shared Inbox
- Individual Contractor Offboarding Requests
- Production Data Management PDM
- Submit QSEP Support Ticket
- User Management
The following enhancements will be completed during this iteration:
Affected Customers: 1135 Waiver Requests Help Desk
1135 Waivers: Special Handling Notes
On Friday, September 15, 2023, at 5:00 PM ET, CCSQ ServiceNow updated the 1135 Waivers Special Handling Notes, so the Agents now see a Special Handling Note that differentiates the States (Florida and Georgia) and their applicable PHE information (dates).
This information is being provided to the ServiceNow 1135 Waiver Agents so that they have the same information that is being provided to the 1135 Public Portal customers when submitting a waiver request.
Affected Customers: iQIES Idea Portal Customers
iQIES Idea Portal: Voting and Comment Updates
On Friday, October 6, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement voting and comment updates on the iQIES Idea Portal. Customers will now be able to vote and comment on an idea no matter which state it is in, except for a completed Idea or one of the 3 'not implementing' states.
This will allow customers to vote and comment on more stages of the idea and provide the potential for more input to help the iQIES Idea Managers.
For more information, review the Overview of iQIES Idea Portal and How to Submit an Idea and related Knowledge Articles in CCSQ ServiceNow. Note: To view Knowledge Articles, you will need to sign into your CCSQ ServiceNow account.
The following maintenance tasks will be completed during this iteration:
Affected Customers: Division of Value, Incentives and Quality Reporting (DVIQR) and Hospital Hardship Submitters
2023 Medicare Promoting Interoperability (PI) Program Hardship Exception Application Form Update
On Sunday, September 30, 2023, at 12:00 AM ET, annual updates were completed to the PI Hospital Hardship Exception Application form for Critical Access Hospital (CAH) to reflect the submission window closing September 30, 2023.
Reports and Dashboard will also be updated to reflect the 2023 PI Hardship program reporting requirements.
Affected Customers: 1135 Waiver Public Portal Customers and 1135 Waiver Agents
1135 Waiver Public Portal: ‘Add Another Inquiry Request’ Field Update for the Visual Impaired
On Friday, October 6, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the functionality of the ‘Add Another Inquiry Request’ button on the 1135 Waiver Public Portal. When a visually impaired customer clicks the ‘Add Another Inquiry Request’ button, the screen reader will function as intended and navigate to the next required field to create the additional Inquiry.
Affected Customers: CCSQ ServiceNow Service Center Agents
CCSQ ServiceNow Agent Workspace: ‘ES - Enterprise Services’ Added to ‘Convert Case’ List Update
On Friday, October 6, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the ‘Convert Case’ dropdown list in Agent Workspace. The ‘ES - Enterprise Services’ Case type will be added to the ‘Convert Case’ dropdown list when converting a case using Agent Workspace.
Affected Customers: CCSQ ServiceNow Service Center Agents
CCSQ ServiceNow: ‘Assigned to’ Field Functionality Update
On Friday, October 6, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the functionality of the ‘Assigned to’ field on Cases in the platform. The ‘Assigned to’ field will be cleared when an Agent changes the ‘Assignment Group’ to one that the Agent is not a member.
The Agent will no longer be assigned to the Case, and the Change Notification is sent to the members of the reassigned Assignment Group. This ensures the best practice that requires the Case Assignee to be a part of the Assignment Group listed.
The following enhancements will be completed during this iteration:
Affected Customers: CCSQ Services and Operations Support (SOS) Team
Targeted Communications Management for SOS /QualityNet Integration
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update to make ServiceNow communications to stakeholders more efficient and targeted for the SOS Team. All Modules, templates, and user distribution lists will be in a centralized location.
The Targeted Communications Module will be available to the SOS Team to use when creating and sending communications.
The following templates will be available in ServiceNow as standardized default templates for SOS to maintain, create new, delete old, and update the content of the templates.
- Unplanned Outage
- Resolved - Unplanned Outage
- Planned Activity
- Reported Issue
- Reported Issue - Initial
This will improve the efficiency of the CCSQ Service Center planned and unplanned event communications to the CCSQ Service Center agents to streamline customer communications.
For more information, review the following Knowledge Articles in CCSQ ServiceNow:
- Targeted Comms - Overview for Creating and Publishing Publications
- Targeted Comms - Integrations between ServiceNow and QNet Emailer
Note: These Knowledge Articles will be available next week. To view Knowledge Articles, you will need to sign into your CCSQ ServiceNow account.
Affected Customers: CCSQ ServiceNow Customers
CCSQ ServiceNow: ‘Ticket Escalated to Incident’ Notification Update
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the ‘Ticket Escalated to Incident’ notification by removing the ‘Ticket Status’ field. This update will eliminate customer confusion when the type of record classification is changed from Case Closed and converted to an Incident.
For more information, review the Knowledge Article: Related Links on a Case Form in CCSQ ServiceNow. Note: To view Knowledge Articles, you will need to sign into your CCSQ ServiceNow account.
Affected Customers: CCSQ ServiceNow iQIES Idea Managers
iQIES Idea Portal Update: New Idea Notification
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the process for iQIES Idea Portal notifications when a new Idea is submitted in the portal. The iQIES Idea Managers will receive an email alert when a new idea is submitted, reducing their level of effort and time it takes to find a new idea and review/evaluate it.
Affected Customers: CCSQ Services and Operations Support (SOS) Team
CCSQ ServiceNow Offboarding Automation
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will add three new tasks for individual offboarding catalog requests. This update will improve the efficiency of the ServiceNow Offboarding process by reducing the time to offboard vendor partner personnel.
The three additional tasks will be added to the IT Services Catalog ->User Access and Password Reset ->Individual Contractor Offboarding Request to provide the automation for individual offboarding requests:
- Atlassian/SLACK Role Removal (Task assigned to ADO ESS-Collab Support)
- Active Directory Offboarding Request (Task assigned to ADO-ESS Access Management)
- HARP Role Removal (Task assigned to CCSQ Services and Operations Support)
For more information, review the Knowledge Article: Individual Contractor Offboarding Request-Offboarding Catalog Tasks in CCSQ ServiceNow. Note: To view Knowledge Articles, you will need to sign into your CCSQ ServiceNow account.
Affected Customers: CCSQ Services and Operations Support (SOS) Team
CCSQ ServiceNow: SOS Task for AWS Access Requests
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the AWS Access Task Fulfillment process. For each RITM approval, a catalog task is automatically created and assigned to the CCSQ Services and Operations Support (SOS) Team assignment group for approval. This will improve the tracking of assigned and completed tickets for the SOS Team.
For more information, review the Knowledge Article: AWS Access Task Fulfillment in CCSQ ServiceNow. Note: To view Knowledge Articles, you will need to sign into your CCSQ ServiceNow account.
Affected Customers: HIDS Security-SOC Group
CrowdStrike Falcon Endpoint Plugin Install and Integration Connection
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will install the CrowdStrike Falcon Endpoint Plugin and update IT Service Management (ITSM) capabilities for HIDS Security to process CrowdStrike application security findings through a clear, defined process. This will automate the current manual processing of ServiceNow Incident creation of CrowdStrike detections.
The following maintenance tasks will be completed during this iteration:
Affected Customers: CCSQ ServiceNow Systems Team
Automated Test Framework (ATF) Script Updates for Master Regression Test Suite
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update to fix some of the issues with the ATF scripts in the master regression suite.
This update will:
- Match current functionality.
- Address incorrect steps that caused failing scripts.
- Eliminate data dependencies tied to specific instances.
This update will benefit the Agile Release Train (ART) whenever the ATF master regression test suite will be run (during upgrades, etc.). It is important to have these ATF updates applied in production so that they are cloned down to the lower instances, and we do not lose these changes.
Affected Customers: 1135 Waiver/Inquiry Customers
1135 Public Portal: Mandatory Fields Update
On Friday, September 22, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the 1135 Public Portal mandatory fields on the Point of Contact section of the form. When submitters complete the fields and then toggle between a Waiver submission and an Inquiry submission, the visual indicator for a mandatory field (red bar on the field) will not display if the field has an entry.
The following enhancements will be completed during this iteration:
Affected Customers: CCSQ ServiceNow 1135 Waiver Submitters and Administrators
1135 Waivers: Updated Language and Pop-up Functionality
On Friday, September 8, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the language and pop-up functionality on 1135 Waivers for the ‘Other’ Waiver/Flexibility Request selection and add new pop-up functionality to the ‘Other’ Inquiry Type selection. These enhancements will provide more descriptive instructions for customers submitting Requests who cannot immediately identify their intended selection.
Additionally, this update will also provide the same pop-up functionality for Inquiry Requests on the 1135 Public Portal which was previously not provided.
The following maintenance tasks will be completed during this iteration:
Affected Customers: CCSQ ServiceNow Service Customers
CCSQ ServiceNow: Annual Zip Code Update
On Friday, September 8, 2023, at 8:30 PM ET, CCSQ ServiceNow will process the annual upload to update the ServiceNow Location table with the current United States Postal Service (USPS) location information for City, State, County, and Zip Code.
Affected Customers: CCSQ ServiceNow iQIES Idea Portal Idea Managers
iQIES Idea Portal Update: Associate Duplicate Ideas to the Original Idea
On Friday, September 8, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update on the iQIES Idea Portal. This update will allow Idea Managers to associate duplicate ideas with the original idea.
The field titled ‘Duplicate’ will display on the form when the selected State is ‘Duplicate’. When the Idea Manager clicks the Lookup icon in the ‘Duplicate’ field, all existing Ideas previously submitted will display. Managers will be able to select the original idea from that list to associate it with the duplicate idea submitted.
Affected Customers: CCSQ ServiceNow System Team and HIWAVE Customers
CCSQ ServiceNow Update: Utah Patch 6 Upgrade
On Saturday, September 9, 2023, CCSQ ServiceNow will be updated to include the Utah Patch 6 upgrade as scheduled in HIWAVE as a part of the monthly patching program. Skipped list will be manually adjusted as needed.
ServiceNow Patches provide enhancements and security patching to the environment and will ensure that the production environment has the most current patch level to reduce the risk of potential vulnerabilities.
The following enhancements will be completed during this iteration:
Affected Customers: 1135 Waiver Administrators
1135: Administrators 1135 Report for Specified PHE
On Friday, August 18, 2023, at 8:30 PM ET, CCSQ ServiceNow implemented an update that enables 1135 Waiver Administrators to request a collection of reports from the 1135 Administrator's Homepage for distribution.
These reports will be for specific, current Public Health Emergencies (PHE) and will be distributed to a designated distribution list. These requests are made through the ServiceNow IT Services Catalog item ‘Misc. Admin Request.’
This reduces the dependency on the Development Team to generate these reports and provides an easy, repeatable process for the 1135 Waiver Administrators to generate the 1135 PHE Specific Reports.
Affected Customers: 1135 Waiver Admins, 1135 Agents, and Submitters
1135 Waiver and Inquiry Case Form Updates
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement updates to the 1135 Waiver and Inquiry Case Forms.
- 1135: General Waiver Escalation Enhancement for Parent with Single Child Waiver
This update provides the Agent updates to the Waiver Case so that when a Child Waiver is Escalated, the Parent Waiver remains in the Open State.
- Validate ‘Email Address’
This update prevents a Waiver submitter from entering an invalid email address that lacks a valid domain extension (e.g., *.gov, *.com, *.net). When an invalid email is entered, the field displays a red bar, and the submitter cannot proceed to the next sections of the Public Portal form.
Affected Customers: CCSQ Support Central Customers and CCSQ Service Center Agents
CCSQ Support Central Update: New ‘Close Ticket’ Button
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update that will allow a customer to close their own Cases, Incidents (INCs), and Requested Items (RITMs) from CCSQ Support Central in the Track a Ticket list view.
A new ‘Close Ticket’ button will display on the Ticket Information page that lists their ticket records. The ‘Close Ticket’ button will allow customers to close their own tickets when the solution provided is acceptable. This button will be available for tickets in all Ticket Statuses except Closed.
This will reduce the ticket volume and save time for the Service Center agents while providing CCSQ Support Central customers the control to close their own tickets.
For more information, review the Knowledge Article: CCSQ Support Central - Track an Existing Ticket Form in ServiceNow and related Knowledge Articles in CCSQ ServiceNow. Note: To view Knowledge Articles you will need to sign into your CCSQ ServiceNow account.
Affected Customers: CCSQ Services and Operations Support (SOS) Team
Automatic HARP Role Removal
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update to automatically remove a User's associated HARP roles when the User is inactive for more than 180 days.
This update will reduce the time previously spent manually processing the removal of associated HARP roles.
Exceptions
The CMS COR HARP role and last User of that Role are excluded from automatic HARP role removals and will be processed as follows:
- If the user has the CMS COR HARP role and the User Roles below, then a SOS ticket is automatically created to manually remove these roles.
- CMS FEDERAL EMPLOYEE
- CMS FEDERAL EMPLOYEE SECURITY OFFICIAL
- STANDARD SERVICENOW USER
- SECURITY OFFICIAL
- SECURITY POINT OF CONTACT (SPOC)
- If the member associated to a Role is the last User of that Role, then a SOS ticket ‘Last User Removed: 180 Days ServiceNow Inactivity for CCSQ [User’s Name]’ is automatically created to research and manually replace that removed member.
Affected Customers: CCSQ ServiceNow Service Center Agents and HCD
Agent Workspace Update: CCSQ Support Central Customer Survey Verbiage Popup
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will add a new 'HCD Verbiage' button within Agent Workspace. When selected, this functionality will provide the Agent with specific language that may be used to better engage customers to opt-in for customer satisfaction improvement opportunities, such as the CCSQ Support Central customer surveys.
The following maintenance tasks will be completed during this iteration:
Affected Customers: CCSQ ServiceNow Systems Team
CCSQ ServiceNow: Section 508 Regulation Updates
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the CCSQ Self Service Portal, CMS 1135 Waiver / Flexibility Request and Inquiry Form, Public Quality Question and Answer Tool, and iQIES HCD Research Form to address Section 508 compliance issues.
________________________________________________
Affected Customers: CCSQ ServiceNow HIDS Security IAM and Services and Operations Support (SOS) Team
IAM Identity Proofing Cases and Harp Manual Proofing Document Updates
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the following:
- Identity Proofing Cases and Edit ServiceNow Assignment Group Requests will be updated so that these Cases will be assigned to Services and Operations Support (SOS).
- Harp Manual Proofing documents will automatically be removed once the case is resolved as manual proofing.
________________________________________________
Affected Customers: CCSQ ServiceNow IT Services Catalog Customers
CCSQ ServiceNow IT Services Catalog: ‘Database Services‘ Removed
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the IT Services Catalog. The ‘Database Services' catalog item under 'Data and Database Services’ is no longer available.
________________________________________________
Affected Customers: CCSQ ServiceNow Customers
TRAPP ‘Verify Software Allocation’ Email Notifications Update
On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will deactivate future Verify Software Allocation email notifications as this process has ended.
The following notifications will be turned off to prevent future notifications:
- TRAPP - Notification to PO and Asset Team
- TRAPP - Reminder notification to Product
- TRAPP - Email asking to update licensing
The following enhancements will be completed during this iteration:
Affected Customers: CCSQ ServiceNow HQR Service Center Agents and HQR Customers
HQR Customer Satisfaction (CSAT) Survey Update
On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will remove the 30-day lockout from HQR CSAT surveys, so that customers are able to provide feedback about their interactions with the Service Center via their HQR-Case Closed Customer email notifications. This update will allow HQR customers to complete surveys for multiple closed tickets at any time and as many as they want, without restriction unless they opt out.
Affected Customers: Public Q&A Portal Submitters
Public Q&A Portal: PSI Topic Updates on ‘Ask a Question’ Page
On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement the following updates to the ‘Ask a Question’ page:
- Inpatient Claims-Based Measures Program, under the Patient Safety Indicators (PSI) Topic:
- The 'PSI 90 Software' Topic will be renamed 'PSI Software - SAS.’
- A new Topic titled ‘PSI 90 Software - Windows’ will be added.
- HACRP - Hospital-Acquired Condition Reduction Program, two new Topics added:
- ‘PSI 90 Software - SAS’
- ‘PSI 90 Software - Windows’
These Topics will be routed to the current Assignment Group: Public QA Ventech.
Affected Customers: CCSQ ServiceNow Service Center Agents
CCSQ ServiceNow: Inbound Email Process Update
On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update so that ‘donotreply’ email addresses will not be associated to system-generated accounts and the sender’s email address will populate as the Contact on the created Case.
This will ensure all future communication about the Case will be directed to the correct Contact.
The following maintenance tasks will be completed during this iteration:
Affected Customers: CCSQ ServiceNow Agents
CCSQ ServiceNow: 'Request Info' Button Update
On Wednesday, August 2, 2023, at 8:30 PM ET, CCSQ ServiceNow implemented a fix that allows Agents to select the option to 'Request Info' from the customer in reference to their cases.
The Agents now will be able to move the case to ‘Awaiting Info’ by selecting the ‘Request Info’ button.
Affected Customers: CCSQ ServiceNow Portal Customers
CCSQ ServiceNow IT Services Catalog Items: Assignment Group Updates
On Friday, August 4, 2023, at 8:30 PM ET, CCSQ ServiceNow updated the IT Services Catalog item Assignment Group for the following items to ‘ADO-ESS-Access Management.’
The following items have been added:
- IT Services Catalog > Desktop Services >
- Desktop Management
- Desktop Issues
- Network Printing
- Email Distribution List and Shared Inbox
The following items were removed:
- IT Services Catalog > Network Services > IP Addressing >
- 'HIDS Shared Application Management'
- 'HIDS OPS-NIX'
Affected Customers: Public Q&A Portal Submitters
Public Q&A Portal: ASC ‘Claims Based Measures’ Topic Update
On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the ‘Claims Based Measures’ Public Q&A Tool item. This will move ‘ASC 1-4: Falls, Burns, Wrong Site/Site & Hospital Transfer/Admission’ from under the ‘Claims Based Measures’ category to the ‘Web-Based Measures’ category.
These Topics will be rerouted from Assignment Group ‘Public QA - DRIO-Lewin’ to ‘Public QA - OQR/ASC Agents’ Assignment Group.
Affected Customers: CCSQ ServiceNow Systems Team
CCSQ ServiceNow: Utah Patch 5 Upgrade
On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow production environment will be updated to include the Utah Patch 5 upgrade.
ServiceNow Patches provide enhancements and security patching to the environment and will ensure that the production environment has the most current patch level to reduce the risk of potential vulnerabilities.
Affected Customers: CCSQ ServiceNow Customers
HARP Approval Request Update
On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update so that HARP Approval Requests do not create duplicate RITMs. This will prevent previous onboarding issues that impacted the completion of role assignments in ServiceNow.
Don't have a ServiceNow Account? No problem. You can get the support you need through CCSQ Support Central!
CCSQ Support Central: Provides customers with multilevel support. Through CCSQ Support Central you can create new tickets that directly submit to the CCSQ Service Center and track the status of existing tickets. It also provides access to services and information for:
- Hospital Quality Reporting (HQR)
- Quality Payment Program (QPP)
- Internet Quality Improvement and Evaluation System (iQIES)
- End Stage Renal Disease Quality Reporting (EQRS)
- Electronic Prescribing of Controlled Substances (EPCS).
- QualityNet Support Center
Already have a ServiceNow Account? You can also use the platforms below to get the help you need!
ServiceNow Service Portal: Intended only for CMS employees and vender partners. The portal provides self-service options for internal customers to report Security Incidents, submit Service Requests for tools or services offered to the internal QualityNet community, report an Incident, provide Approvals, or access internal Knowledge Base articles. The portal enables internal customers to track the status of tickets and requires a login. https://cmsqualitysupport.servicenowservices.com/sp_ess
QualityNet Slack: You can send questions/issues to our Slack channels #help-servicenow
The CCSQ ServiceNow intake process provides a centralized entry point for customers to submit enhancement requests to the CCSQ ServiceNow Agile Release Train (ART).
If you have feedback for the CCSQ ServiceNow program, you can reach us at CCSQServiceNow@cms.hhs.gov.
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