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| The following enhancements will be completed during this iteration: Affected Customers: CCSQ ServiceNow 1135 Waiver Submitters and Administrators 1135 Waivers: Updated Language and Pop-up Functionality On Friday, September 8, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the language and pop-up functionality on 1135 Waivers for the ‘Other’ Waiver/Flexibility Request selection and add new pop-up functionality to the ‘Other’ Inquiry Type selection. These enhancements will provide more descriptive instructions for customers submitting Requests who cannot immediately identify their intended selection. Additionally, this update will also provide the same pop-up functionality for Inquiry Requests on the 1135 Public Portal which was previously not provided.
The following maintenance tasks will be completed during this iteration: Affected Customers: CCSQ ServiceNow Service Customers CCSQ ServiceNow: Annual Zip Code Update On Friday, September 8, 2023, at 8:30 PM ET, CCSQ ServiceNow will process the annual upload to update the ServiceNow Location table with the current United States Postal Service (USPS) location information for City, State, County, and Zip Code.
Affected Customers: CCSQ ServiceNow iQIES Idea Portal Idea Managers iQIES Idea Portal Update: Associate Duplicate Ideas to the Original Idea On Friday, September 8, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update on the iQIES Idea Portal. This update will allow Idea Managers to associate duplicate ideas with the original idea. The field titled ‘Duplicate’ will display on the form when the selected State is ‘Duplicate’. When the Idea Manager clicks the Lookup icon in the ‘Duplicate’ field, all existing Ideas previously submitted will display. Managers will be able to select the original idea from that list to associate it with the duplicate idea submitted.
Affected Customers: CCSQ ServiceNow System Team and HIWAVE Customers CCSQ ServiceNow Update: Utah Patch 6 Upgrade On Saturday, September 9, 2023, CCSQ ServiceNow will be updated to include theUtah Patch 6upgrade as scheduled in HIWAVE as a part of the monthly patching program. Skipped list will be manually adjusted as needed. ServiceNow Patches provide enhancements and security patching to the environment and will ensure that the production environment has the most current patch level to reduce the risk of potential vulnerabilities. |
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| The following enhancements will be completed during this iteration:Affected Customers: 1135 Waiver Administrators 1135: Administrators 1135 Report for Specified PHE On Friday, August 18, 2023, at 8:30 PM ET, CCSQ ServiceNow implemented an update that enables 1135 Waiver Administrators to request a collection of reports from the 1135 Administrator's Homepage for distribution. These reports will be for specific, current Public Health Emergencies (PHE) and will be distributed to a designated distribution list. These requests are made through the ServiceNow IT Services Catalog item ‘Misc. Admin Request.’ This reduces the dependency on the Development Team to generate these reports and provides an easy, repeatable process for the 1135 Waiver Administrators to generate the 1135 PHE Specific Reports.
Affected Customers: 1135 Waiver Admins, 1135 Agents, and Submitters 1135 Waiver and Inquiry Case Form Updates On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement updates to the 1135 Waiver and Inquiry Case Forms. - 1135: General Waiver Escalation Enhancement for Parent with Single Child Waiver
This update provides the Agent updates to the Waiver Case so that when a Child Waiver is Escalated, the Parent Waiver remains in the Open State. This update prevents a Waiver submitter from entering an invalid email address that lacks a valid domain extension (e.g., *.gov, *.com, *.net). When an invalid email is entered, the field displays a red bar, and the submitter cannot proceed to the next sections of the Public Portal form.
Affected Customers:CCSQ Support Central Customers and CCSQ Service Center Agents CCSQ Support Central Update: New ‘Close Ticket’ Button On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update that will allow a customer to close their own Cases, Incidents (INCs), and Requested Items (RITMs) from CCSQ Support Central in the Track a Ticket list view. A new ‘Close Ticket’ button will display on the Ticket Information page that lists their ticket records. The ‘Close Ticket’ button will allow customers to close their own tickets when the solution provided is acceptable. This button will be available for tickets in all Ticket Statuses except Closed. This will reduce the ticket volume and save time for the Service Center agents while providing CCSQ Support Central customers the control to close their own tickets. For more information, review the Knowledge Article: CCSQ Support Central - Track an Existing Ticket Formin ServiceNow and related Knowledge Articles in CCSQ ServiceNow. Note: To view Knowledge Articles you will need to sign into your CCSQ ServiceNow account.
Affected Customers: CCSQ Services and Operations Support (SOS) Team Automatic HARP Role Removal On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update to automatically remove a User's associated HARP roles when the User is inactive for more than 180 days. This update will reduce the time previously spent manually processing the removal of associated HARP roles. Exceptions The CMS COR HARP role and last User of that Role are excluded from automatic HARP role removals and will be processed as follows: - If the user has the CMS COR HARP role and the User Roles below, then a SOS ticket is automatically created to manually remove these roles.
- CMS FEDERAL EMPLOYEE
- CMS FEDERAL EMPLOYEE SECURITY OFFICIAL
- STANDARD SERVICENOW USER
- SECURITY OFFICIAL
- SECURITY POINT OF CONTACT (SPOC)
- If the member associated to a Role is the last User of that Role, then a SOS ticket ‘Last User Removed: 180 Days ServiceNow Inactivity for CCSQ [User’s Name]’ is automatically created to research and manually replace that removed member.
Affected Customers: CCSQ ServiceNow Service Center Agents and HCD Agent Workspace Update: CCSQ Support Central Customer Survey Verbiage Popup On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will add a new 'HCD Verbiage' button within Agent Workspace. When selected, this functionality will provide the Agent with specific language that may be used to better engage customers to opt-in for customer satisfaction improvement opportunities, such as the CCSQ Support Central customer surveys.
The following maintenance tasks will be completed during this iteration:Affected Customers: CCSQ ServiceNow Systems Team CCSQ ServiceNow: Section 508 Regulation Updates On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the CCSQ Self Service Portal, CMS 1135 Waiver / Flexibility Request and Inquiry Form, Public Quality Question and Answer Tool, and iQIES HCD Research Form to address Section 508 compliance issues. ________________________________________________ Affected Customers: CCSQ ServiceNow HIDS Security IAM and Services and Operations Support (SOS) Team IAM Identity Proofing Cases and Harp Manual Proofing Document Updates On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the following: - Identity Proofing Cases and Edit ServiceNow Assignment Group Requests will be updated so that these Cases will be assigned to Services and Operations Support (SOS).
- Harp Manual Proofing documents will automatically be removed once the case is resolved as manual proofing.
________________________________________________ Affected Customers: CCSQ ServiceNow IT Services Catalog Customers CCSQ ServiceNow IT Services Catalog: ‘Database Services‘ Removed On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the IT Services Catalog. The ‘Database Services' catalog item under 'Data and Database Services’ is no longer available. ________________________________________________ Affected Customers: CCSQ ServiceNow Customers TRAPP ‘Verify Software Allocation’ Email Notifications Update On Friday, August 25, 2023, at 8:30 PM ET, CCSQ ServiceNow will deactivate future Verify Software Allocation email notifications as this process has ended. The following notifications will be turned off to prevent future notifications: - TRAPP - Notification to PO and Asset Team
- TRAPP - Reminder notification to Product
- TRAPP - Email asking to update licensing
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| The following enhancements will be completed during this iteration:Affected Customers: CCSQ ServiceNow HQR Service Center Agentsand HQR Customers HQR Customer Satisfaction (CSAT) Survey Update On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will remove the 30-day lockout from HQR CSAT surveys, so that customers are able to provide feedback about their interactions with the Service Center via their HQR-Case Closed Customer email notifications. This update will allow HQR customers to complete surveys for multiple closed tickets at any time and as many as they want, without restriction unless they opt out.
Affected Customers: PublicQ&A Portal Submitters Public Q&A Portal: PSI Topic Updates on ‘Ask a Question’ Page On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement the following updates to the ‘Ask a Question’ page: - Inpatient Claims-Based Measures Program, under the Patient Safety Indicators (PSI) Topic:
- The 'PSI 90 Software' Topic will be renamed 'PSI Software - SAS.’
- A new Topic titled ‘PSI 90 Software - Windows’ will be added.
- HACRP - Hospital-Acquired Condition Reduction Program, two new Topics added:
- ‘PSI 90 Software - SAS’
- ‘PSI 90 Software - Windows’
These Topics will be routed to the current Assignment Group: Public QA Ventech.
Affected Customers:CCSQ ServiceNow Service Center Agents CCSQ ServiceNow: Inbound Email Process Update On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update so that ‘donotreply’ email addresses will not be associated to system-generated accounts and the sender’s email address will populate as the Contact on the created Case. This will ensure all future communication about the Case will be directed to the correct Contact.
The following maintenance tasks will be completed during this iteration:Affected Customers: CCSQ ServiceNow Agents CCSQ ServiceNow: 'Request Info' Button Update On Wednesday, August 2, 2023, at 8:30 PM ET, CCSQ ServiceNow implemented a fix that allows Agents to select the option to 'Request Info' from the customer in reference to their cases. The Agents now will be able to move the case to ‘Awaiting Info’ by selecting the ‘Request Info’ button.
Affected Customers: CCSQ ServiceNow Portal Customers CCSQ ServiceNow IT Services Catalog Items: Assignment Group Updates On Friday, August 4, 2023, at 8:30 PM ET, CCSQ ServiceNow updated the IT Services Catalog item Assignment Group for the following items to ‘ADO-ESS-Access Management.’ The following items have been added: - IT Services Catalog > Desktop Services >
- Desktop Management
- Desktop Issues
- Network Printing
- Email Distribution List and Shared Inbox
The following items were removed: - IT Services Catalog > Network Services > IP Addressing >
- 'HIDS Shared Application Management'
- 'HIDS OPS-NIX'
Affected Customers: Public Q&A Portal Submitters Public Q&A Portal: ASC ‘Claims Based Measures’ Topic Update On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the ‘Claims Based Measures’ Public Q&A Tool item. This will move ‘ASC 1-4: Falls, Burns, Wrong Site/Site & Hospital Transfer/Admission’ from under the ‘Claims Based Measures’ category to the ‘Web-Based Measures’ category. These Topics will be rerouted from Assignment Group ‘Public QA - DRIO-Lewin’ to ‘Public QA - OQR/ASC Agents’ Assignment Group.
Affected Customers: CCSQ ServiceNow Systems Team CCSQ ServiceNow: Utah Patch 5 Upgrade On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow production environment will be updated to include the Utah Patch 5 upgrade. ServiceNow Patches provide enhancements and security patching to the environment and will ensure that the production environment has the most current patch level to reduce the risk of potential vulnerabilities.
Affected Customers: CCSQ ServiceNow Customers HARP Approval Request Update On Friday, August 11, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update so that HARP Approval Requests do not create duplicate RITMs. This will prevent previous onboarding issues that impacted the completion of role assignments in ServiceNow. |
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| The following enhancements will be completed during this iteration:Affected Customers: CCSQ ServiceNow iQIES Customers and Service Center Agents CCSQ Support Central: iQIES Idea Portal Launch On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement the iQIES Idea Portal as part of CCSQ Support Central. The ServiceNow Idea Portal for iQIES will provide a central location to collect, curate, and promote ideas, enabling integration of customer feedback into future product development. iQIES customers with valid HARP IDs will have access to the following iQIES Idea Portal functions: - View, submit, vote, and subscribe to ideas.
- Collaborate using comments to discuss and exchange information on ideas.
- Customers who subscribe to an idea receive a notification for any state change, comment, or reply to that idea keeping them informed about its status and progress.
ServiceNow licensed Idea Managers can use the idea portal to: - Manage submitted ideas.
- Review and evaluate the submitted ideas and select the ideas that meet their requirements.
- Selected ideas will be converted into Jira tasks with full integration between Jira and ServiceNow during the development cycle of the idea.
For more information, review the Master Article – iQIES Idea Portal and related Knowledge Articles in CCSQ ServiceNow. Note: To view Knowledge Articles you will need to sign into your CCSQ ServiceNow account.
Affected Customers: CCSQ ServiceNow Service Center Agents and Managers CCSQ ServiceNow:Incident Watchlist Notification Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement a new notification that is triggered when the caller adds a new comment to an Incident. The new notification is sent to all customers included in the Watchlist for the associated Incident. This will ensure that everyone on the Watchlist is kept current on the Incident work progression.
Affected Customers: 1135 Agents and Group Managers 1135 Waivers: PII/PHI Verification Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the 1135 process for identifying and reporting Personally Identifiable Information (PII) and Protected Health Information (PHI) on 1135 Cases. Two new buttons have been added to the 1135 Case form: - The ‘Notify the Manager’ button is available to all 1135 Agents and is on the native view form that escalates the Case to an 1135 Group Manager for review and security incident creation. An email is sent to the manager to inform that PII/PHI data is found on the case.
- The ‘Create Security Incident’ button is limited to the Group Managers. When the Manager opens a record with ‘Verify No PII/PHI’ field set to ’Has PII/PHI Data‘, the ’Create Security Incident’ action button navigates to the Create Security Incident Form.
This update will provide compliance support in the identification and remediation of PII/PHI when provided by the Submitter.
The following maintenance tasks will be completed during this iteration:Affected Customers: CCSQ ServiceNowService CenterManagers Agent Workspace: ‘Close Case’ Button Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will update Agent Workspace, so Managers are able to close Cases by clicking the ‘Close Case’ button.
Affected Customers: CCSQ ServiceNow Change Request Submitters and Approvers CCSQ ServiceNow: Change Request (CR) Approval Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the approval process stages that appear at the top of the Change Request record. When the record advances to Government Technical Lead (GTL)/Business Approval after the 1st level approval is completed, a green check mark will display next to each approval process stage when completed. This check mark will provide a quick visual verification of the current approval stage of the CR.
Affected Customers: CCSQ ServiceNow IT Services Catalog Customers CCSQ ServiceNow IT Services Catalog: ‘Priority’ Field in RITM/TASK Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update to CCSQ ServiceNow Request Items (RITMs). The IT Services Catalog customers will now be able to change the ‘Priority’ field under TASK without impacting the ‘Priority’ field of the RITM.
Affected Customers: CCSQ ServiceNow Support Central Customers CCSQ Support Central: Customer Satisfaction Surveys Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will extend the time between Customer Satisfaction Surveys presented to CCSQ Support Central customers. When CCSQ Support Central customers receive a Customer Satisfaction Survey for ‘Create a New Ticket’ and ‘Track an Existing Ticket’, they will not receive another survey request for 180 days.
Affected Customers: Division of Value, Incentives and Quality Reporting (DVIQR) and Hospital Hardship Submitters 2023 Medicare Promoting Interoperability (PI) Program Hardship Exception Application Form Update On Tuesday, August 1, 2023, at 3:00 AM ET, annual updates will be completed to the PI Hospital Hardship Exception Application form for Eligible Hospital (EH) to reflect the submission window closing July 31, 2023. NOTE: The PI Hospital Hardship Exception Application for Critical Access Hospital (CAH) submission window closes September 30, 2023. Reports and Dashboard will also be updated to reflect the 2023 PI Hardship program reporting requirements.
Affected Customers: CCSQ ServiceNow Portal Customers and ServiceNow Knowledge Team CCSQ ServiceNow Portal: Knowledge Base Update On Friday, July 28, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the CCSQ ServiceNow Portal to include missing Knowledge Bases: EQRS Shared, EQRS Basic, and HQR/QNET. |
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| CCSQ ServiceNow Version Upgrade from San Diego to UtahAffected Customers: CCSQ ServiceNow Customers CCSQ ServiceNow will begin the upgrade from the San Diego version to the Utah version tonight at 8:30 PM ET. The upgrade will be completed and available on July 17, 2023. This upgrade will not cause any system downtime, and customers will be able to continue using CCSQ ServiceNow while the upgrade is implemented. CCSQ ServiceNow is upgraded annually to ensure that CCSQ ServiceNow customers have continued access to support services and the latest ServiceNow features. Enhancements Included in the Upgrade Customers can expect some new functionality with this upgrade, which introduces several new features in the ServiceNow Platform and the Service Portal as well as some enhancements to existing features. Some of the new functionality includes: - Artificial Intelligence(AI)/Machine Learning(ML)
- Natural Language Understanding enables the system to learn and respond to human-expressed intent
- Task Intelligence uses machine learning to train solutions with your data and achieve important outcomes
- The Next Experience UI
- Enhanced AI Search across the platform
- Theme Builder allows for consistent portal configuration with Human Centered Design thinking
- Multi-language Support
- Virtual Agent – Dynamic Language detection and machine translation in conversations
- Service Portal – Ability to provide content in preferred languages using a locale selector
- Knowledge Management
- Improvements in search engine rankings to provide faster page load times
- User-friendly URL structure makes finding articles easy
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| The following enhancement will be completed during this iteration:Affected Customers: CCSQ ServiceNow QPP Service Center Team QPP Case Form Update: New Field ‘ACO Legal Name’ On Friday, June 16, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the QPP Case form in the ServiceNow Platform and Agent Workspace to include a new field titled, ‘ACO Legal Name.’ This new field will only appear when ‘Medicare Share Savings Program Accountable’ is selected from the ‘APM’ field. The value selected from the dropdown for the ‘ACO Legal Name’ field will populate the value in the ‘APM Entity ID’ field. The following maintenance tasks will be completed during this iteration:Affected Customers: CCSQ Services and Operations Support CCSQ ServiceNow Case Update: New Field ‘Office Contact’ On Friday, June 16, 2023, at 8:30 PM ET, CCSQ ServiceNow will update all Cases in the ServiceNow Platform. - The new field ‘Office Contact’ will be added to the ServiceNow Platform and Agent Workspace.
- The new field will not be visible until the completion of SNOW-7118.
- This update will set the stage for the remainder of the features under EPIC SNOW-4522.
Affected Customers: CCSQ ServiceNow Agents CCSQ Support Central: Remove the "Priority" Field from View Ticket Activity On Friday, June 16, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement an update in CCSQ Support Central to remove the ‘Priority’ field from the View Ticket activity. The ‘Priority’ field will also be removed from all email notifications. Affected Customers: CCSQ ServiceNow System Team 1135 ATF End-to-End Master Regression Suite Test for Utah Upgrade On Friday, June 16, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement the 1135 ATF End-to-End Master Regression Suite Testto reduce testing effort, improve maintenance of test suites, and reduce issue resolution time associated with the Utah upgrade.This feature creates the Child Test Suites that are included in the parent Master ATF Test Suite. Affected Customers: CCSQ ServiceNow System Team ATF Test Suite Updates On Friday, June 16, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement the following CCSQ ServiceNow Test Suites to reduce testing effort, improve maintenance of test suites, and reduce issue resolution time associated with the upgrades, patches, and enhancements: - ATF Test Suite for CSM
- ATF Test Suite for Reporting
- ATF Test Suite for ITSM
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| The following enhancements will be completed during this iteration:Affected Customers: CCSQ ServiceNow Systems Team CCSQ ServiceNow Change Request (CR) Workflow Update: New First Level Approval Group On Friday, June 9, 2023, at 8:30 PM ET, CCSQ ServiceNow will update the Change Request (CR) Workflow so that CRs that include ‘ServiceNow’ as the ‘Configuration Item’ and ‘HIDS Ops-ServiceNow’ as the ‘Change Owners Group’ are routed to the CCSQ ServiceNow Contractor Approvers assignment group instead of the existing first level approval group (HIDS Change Manager - Approvals). Affected Customers: QualityNet Question & Answer (Q&A) Portal Customers Q&A Portal: New Topic ‘CMS Disparity Methods’ On Friday, June 9, 2023, at 8:30 PM ET, CCSQ ServiceNow will add a new topic to the Q&A Portal titled, ‘CMS Disparity Methods,’ under the following programs: - Inpatient Claims-Based Measures Program
- ASC- Ambulatory Surgical Center- Quality Reporting Program
- OQR- Outpatient Quality Reporting Program
Each of these programs will have the following ‘Contact Type’ dropdown options: - Research Organization
- Consulting Company
- Federal or State Government Agency
- Hospital/Health System (including federal VA hospitals)
- Insurance Company
- Other organization (including non-hospital healthcare providers)
- Patient/Advocate/Consumer/Family Caregiver
- Quality Improvement Organization/Quality Innovation Network (QIO/QIN)
NOTE: The ‘Country’ and ‘State’ fields are mandatory when ‘CMS Disparity Methods’ is selected as the Topic. Upon submission, the ticket will then be routed to the ‘Public QA – CMS Disparity Methods’ assignment group. Affected Customers: CCSQ ServiceNow Security Team CCSQ ServiceNow: User ‘Last Login’ Update On Friday, June 9, 2023, at 8:30 PM ET, CCSQ ServiceNow will implement a solution in ServiceNow to differentiate when the ‘Last login’ field was prompted by an approval email or a system login. The ‘Last Login Source’ field will populate ‘Email’ when the last login was prompted by an approval email. The following maintenance tasks will be completed during this iteration:Affected Customers: CCSQ ServiceNow Systems Team CCSQ ServiceNow: San Diego Patch 10 Hot Fix 1b Upgrade On Saturday, June 10, 2023, at 5:30 AM ET, CCSQ ServiceNow production environment will be updated to include the San Diego Patch 10 Hot Fix 1b upgrade. ServiceNow Patches provide enhancements and security patching to the environment and will ensure that the production environment has the most current patch level to reduce the risk of potential vulnerabilities.
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