Recommendations and templates for conducting team events that will occur at multiple locations simultaneously through online collaboration tools and audio and video communication among sites. Get Toolkits & Templates.

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PI Planning Agenda

Day 1

Time	Topic	Description	Key People	Comments/Additional Information
8:30 -8:45	“Arrive” and get settled in	ART Members will log in to the selected Zoom session	All ART Members
8:45 – 9:00	PI Welcome & Working Agreements	Zoom Session with presented slide deck (RTE)
9:00 – 9:15	Presentation	Zoom Session with presented slide deck (RTE)
9:15 – 9:45	Architectural Review	Zoom Session with presented slide deck (RTE)
9:45 – 10:00	Top Priorities / Themes for PI	Zoom Session with presented slide deck (RTE)
10:00 – 10:30	Planning Context	Zoom Session with presented slide deck (RTE)
10:30 – 3:15	Team Breakouts	Teams will disperse into Zoom breakout rooms. Program Board and Iteration Boards will be posted in a shared Mural page.	A dedicated operator will be on hand (PM3) to facilitate movement from breakout room to breakout room from the lobby/main session.	Users assigned to a breakout room will have the ability to move between the breakout room and main session at will but will need operator assistance to enter a breakout room to which they were not previously Teams will determine for themselves when they would like to take a lunch break during this time. Slack will be available for inter-team non-verbal communication. All key information radiators will be available in a single Mural page; users will simply have to zoom in/out to view the artifact of their choosing.
3:15 – 4:15	Draft Plan Review	Zoom Session with RTE presenting Mural page and Confluence page with Teams’ Draft Objectives	All ART Members
4:30 – 5:30	Management Review and Problem Solving	Separate Zoom Session with RTE presenting Mural page		By invite only

Day 2

Time	Agenda Topic	Description	Key People	Comments/Additional Info
8:30 -8:45	“Arrive” and get settled in	ART Members will log into the selected Zoom session
8:45 – 9:30	Planning Adjustments	Zoom Session with RTE presenting Mural page	All ART Members
9:30 – 1:00	Team Breakout Sessions	Teams will disperse into Zoom breakout rooms, Program Board and Iteration Boards will be posted in a shared Mural page. Slack will be available for inter-team non-verbal communication.	A dedicated operator will be on hand (PM3) to facilitate movement from breakout room to breakout room from the lobby/main session.	Users assigned to a breakout room will have the ability to move between the breakout room and main session at will but will need operator assistance to enter a breakout room to which they were not previously Teams will determine for themselves when they would like to take a lunch break during this time. Slack will be available for inter-team non-verbal communication. All key information radiators will be available in a single Mural page; users will simply have to zoom in/out to view the artifact of their choosing.
1:00 – 3:15	Final Plan Review and Program Risks	Zoom Session with RTE presenting Mural page and Confluence page with Teams’ Final Objectives	Product Owners Business Owners
3:15 – 3:30	Confidence Votes	Teams will anonymously up vote a 1-5 card on FunRetro		Example: https://funretro.io/publicboard/244SPxASLkdKFaODx3yS2A7f3Hm2/7e3d1777-1c7b-4168-a611-8fb03a371ec6
3:45 – 4:30	Plan Re-work	Teams will disperse into Zoom breakout rooms, Program Board and Iteration Boards will be posted in a shared Mural page; Zoom Operator will be on hand to facilitate inter-room movement		Optional
4:30 – 5:00	Planning Retrospective & Moving Forward	Zoom Session with RTE presenting Mural page

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Remote PI Planning

Recommendations and templates for conducting team events that will occur at multiple locations simultaneously through online collaboration tools and audio and video communication among sites. Get Toolkits & Templates.

Day 1

Day 2