Scenario 1: Contract ends, and a new contract is re-awarded to the incumbent.
Under this scenario, the team attempts to allow the contractors to retain their current access to QualityNet IT Services.
The following information is requested to accomplish this goal:
- New Contract Name (if applicable)
- New period of performance (POP)
- New Contract and Task Order Numbers (if applicable)
- For contracts that utilize SAS VIYA or a service that requires a Data Use Agreement (DUA), validate the DUA is still active.
- If not, a new DUA is required and access will be paused until the PDF copy of the updated/new DUA is provided.
- Confirm that the Security Official (SO) and Security Point of Contact (SPOC) remain the same.
- If not, provide new SO and SPOC names and HARP IDs.
- Determine if any data the contractor worked on for CMS needs to be archived and if contractor will need the same data for a new contract.
Scenario 2: Contract ends, and a new contract is awarded to another contractor.
Under this scenario, the team will coordinate the timely removal of the contractor's access to the QualityNet IT Services and coordinate the onboarding process with the new contractor.
The following information is requested to accomplish this goal:
- Confirm the POP end date for the current contractor so the team can coordinate the timely removal of the contractor’s access to QualityNet IT Services.
- Determine if any data the contractor worked on for CMS needs to be archived and if the new contractor may need the data.
Note: The new contract will follow the New Contract Onboarding Process. A separate communication will be sent to the CMS COR on this process when the contract is awarded.
Scenario 3: Contract ends without a new version of the contract being awarded.
Under this scenario, the team will coordinate the timely removal of the contractor's access to the QualityNet IT Services and ensure that all CMS data is archived.
The following information is requested to accomplish this goal:
- Confirm the POP end date for the current contractor so the team can coordinate the timely removal of the contractor’s access to QualityNet IT Services.
- Determine if any data the contractor worked on for CMS needs to be archived.
Scenario 4: Contract POP is extended.
Under this scenario, the team will update existing records with the new contract information.
The following information is requested to accomplish this goal:
- Confirm the new POP end date for the team's tracking purposes.
- If using SAS Viya or another service requiring a Data Use Agreement (DUA), confirm the contractor’s DUA is valid through the new POP end date. If any updates to the DUA, a PDF copy of the updated DUA will be required.