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During onboarding and before access to any HCQIS system or application each user must complete proper training requirements on an annual basis and must provide evidence of completion to his/her respective Security Point of Contact (SPOC) who will track all required training within the organization.

Note: In most cases, an annual attestation is also provided to the CMS COR as a deliverable. Contact your COR for specific contract deliverables and dates.

Security Awareness Training

The HCQIS system utilizes the DoD Cyber Exchange (h ttps://public.cyber.mil/cyber-training/), a publicly accessible training library with course offerings to allow Contractors to meet the CMS SAT requirements. These trainings include the C yber Awareness Challenge and Identifying and Safeguarding Personable Identifiable Information (PII) Privacy Training.

Records Management

The Department of Health and Human Services (HHS) Records Management training is a mandatory training requirement and is outlined in the HHS Policy for Records Management and the Office of Management and Budget (OMB) and National Archives and Records Administration (NARA) Directive M-19-21, Transition to Electronic Records. The purpose of this training is to provide an overview of employee responsibilities for records management, help employees tell the difference between records and non-records, and assist employees in learning how to manage the federal records lifecycle.

Note: HHS Human Capital manages Records Management training and requirements for CMS. Therefore, separate or updated instructions may be sent by HHS which include updates to training links, requirements or content and should be used as underlining guidance outside of these instructions. Please check with your COR on for any changes to these requirements.

Below are the links to the websites where the three required trainings are hosted. DoD provides the links for the security trainings and are subject to change at any time. If a link is broken, you may also do a web search for the name of the training and use the appropriate search result since they are publicly available.

1. Complete the online trainings as defined by the deliverable, contract onboarding period or other timeframe identified by the program/contract.
2. Type your name in the online display for the Certificate of Completion, which is provided at the successful conclusion of the training and print a copy.
   1. Note: Screen captures Training certificate are acceptable if no printable certificate exists or if any errors occur while printing.
3. Sign the Certificate of Completion and provide the original to the local Security Point of Contact (SPOC) for record retention.

1. SAT Records are not required for submission unless requested by the COR or ISSO. SAT Records must always be updated and maintained. (SAT record templates are available within HCQIS Security Resources on QNP or may be obtained by the CMS COR/ISSO.
2. Contracts acting under multiple sites (prime/sub) may exercise the option of having multiple SAT records or a single SAT record that reflects ALL individual sites and each user respectfully.
3. At the top of each page insert the Contract name and specify the site if applicable.
4. For multiple sites in a single area, you may use a different table that identifies each state/region for each site.