Date

Name
Aaron Thompsonx
Abigail Viall (CDC)
Adrienne Adkins
Adrienne Rayx

Ahmar Wazir


Alissa Kapke (Arbor)x
Amy Nestlerx
Anitha Chintalapatix
Ann Turnerx
Angela Kohlheppx
Arnie Espartero
Ashley Watersx
Astra Walker (Arbor)x
Austin Woods
Betina Fletcher
Bonny Glidewell
Brian Gallagherx
Carol Olsen
Chance Mysayphonh
Cheri Jerger
Chris Brownx
Chris Moricix
Chris Pleasants
Cindi Covill
Dan Kayhartx
Deb Wilson
Delia Houseal
Dianna Christensenx
Dinesh Chatoth (FKC)
Ethan Crauwels (NCC)x
Geraldine Bojarski (DCI)x
Heather Dubendris
Heather Moore
Heather O'Neal
Henrietta Smith
Howard Thomas
Janet Lea Hutchinsonx
Jason Clem
Jason Simmington
John Hinch (Innovative Renal)x
Karena S
Kathleen Prewittx
Kelly Llewellyn
Kelsey Oklandx
Laura Dabrowski (Innovative Renal)x
Laura Slempx
Leah Skrienx
Lizzie Suh
Malik Arsalan
Matt McDonough
Mark Speidel
Martha Bean
Mary New
Melissa Fieldhousex
Meredith Zywno
Michael Kennedy
Michelle Cassin (DaVita)
Mihran Naljayan (DaVita)
Mitzi Christ
Nancy Carlsonx
Nathan Muzosx
Ozlem Taselx
Pandu Muddanax
Pani Palanichamyx
Porsche Dorsey
Rachael Lazar
Rachelle DuBose Caruthers
Raj Tadasx
Revathy Ramakrishnax
Sanjay Potdarx
Sarah Fillingx
Shamim Almamunx
Shannon Li (Arbor)
Sindy Villarreal (Innovative Renal)x
Stephanie Clark
Steve Hines
Steve Goodman
Tim Smithx
Tricia Gorman
Tricia Phulchandx
Vladimir Ladikx
Wendy Ferguson (Innovative Renal)
Yvette Brownx




 

Agenda

ItemsWhoTopics
Meeting RecordingArnie

This session will be recorded for the purpose of documenting the meeting minutes and action items. If there are any objections to the recording of this session, please make it known now. Absence of an objection to the meeting being recorded will count as consent to recording this meeting.

Program Working Group Call Meeting Recording 09182024.mp4

EQRS Feature Updates/DiscussionDan/Brian

Removal of facility roles for corporate users

  • Back in July, EQRS ADO reached out to the EDIs about removing individual facility roles from users with a corresponding corporate role
  • Corporate role has all the same functionality as a facility role, but for every facility in the corporation
  • EQRS ADO received feedback there was some slowness with the corporate roles
    • Some enhancements have been made since receiving the feedback
  • Today, EQRS ADO is following up to see how people are getting along with the corporate roles?
  • Are there any concerns with EQRS ADO pursuing the removal of facility roles for corporate users?
  • The main changes made were around Patient Search
    • Enhancements were made to the patient search to work better for the corporate role
    • So far, the feedback since the enhancements have been positive and working much better for corporate role users
  • EQRS ADO would like to send out the list of users that have tons of roles that also have a corporate role and if the old facility roles can be removed
    • If certain facility roles are still needed, they won't be removed
    • Ideally want to get as many people using the corporate role as possible
  • Question (Geraldine)
    • Will the corporate role include the security official account and the QIP POC account?
    • Per Dan - not sure about the QIP POC; the security official role you have to switch between security official and your other corporate role to do an approval or rejection
    • You can have a corporate SO role or facility SO role and a corporate role at the same time but will have to switch between them
  • Per Dan, they did remove all the thousands of roles from the corporate role's folks from FMC; according to Kathleen is going well.  May still need to run a new list for FMC
  • EQRS ADO will rerun the list for each EDI and will reach out to the individual affected users
EQRS Feature Updates/DiscussionYvette

Personnel Module

  • Personnel going into Production
    • What is your comfort level
  • The 2728 changes will go to prod on 10/1
    • Can the Personnel changes go before or after the 2728 changes?
        • Personnel changes include
          • updated ICH CAPHS to add the first and last name for on behalf of
          • updated the facility module so some contacts can be added there
          • updated the list of positions
          • made changes to the 2746 - add the first and last name of the person completing the form
        • There changes would be included in the 2728 changes on 10/1
    • Question (Nathan)
      • When it comes to the Personnel Module, what will the user have to do?
        • EQRS will do a data migration, but only of those current personnel who have good NPIs
          • Some of the personnel may or may not be there
          • They will still be available on any previous forms or treatment records that they were included on
          • They wouldn't be able to find them in the list if you went to search for personnel
          • The contacts - everyone will have a notice on the dashboard letting them know that they must enter at least their disaster contacts that includes a primary contact, disaster contact and a disaster backup contact; they would also have to add that information to the facility module
    • Question (Geraldine)
      • Will the folks that were entered in that module that were inactive won't pullover when you do the update? 
        • Per Yvette that is correct
        • All the active ones and good NPIs will pullover
      • What about ones that don't have an NPI number like nurse managers and social workers?
        • Those will have to be reentered again
        • For the Personnel Mod, anyone who has an NPI number that was sharing or actually the facility NPI and not their NPI will not come over when Personnel module goes live
        • Again, they will remain on any treatment record or form they were previously entered on, but you will not be able to find them in the search for personnel
        • Any of those additional types of people like social works or administrators, they would need to be added to the facility mod
    • If Personnel module goes live before 2728 (10/1), it will go very close to 10/1 around the last week in September
    • If Personnel module goes live after 2728 (10/1), it can go 1-2 weeks after 10/1
      • Question (Geraldine)
        • Would it affect the entry of the 2728s?
          • Per Yvette, No
          • User will be able to use the old Personnel module until the new Personnel module goes live in production
          • Once the 2728 and 2746 version 2023 changes go live, if you have a current 2746 2018 version in save status, the person completing the form field will update from a drop down to the first name, last name fields.
    • Per Kathleen (FKC) 
      • Suggest for the Personnel Module to go after the 2728 goes live on 10/1
        • Would like to wait for the Personnel Module to go live at least more than 2 weeks after the 2728 goes live 
        • This is a lot of new stuff for the clinics at the same time
        • FKC would like to get a communications campaign out to their clients about the 2728 and 2746
        • Nathan (DaVita) agrees with Kathleen's suggestion
        • Requesting for the Personnel Module go live into production around the first week in November
    • Question (Tricia Phulchand)- Arbor)
      • Tricia plans to cover the Personnel Module in the October 15th Monthly Stakeholder meeting
        • Would the EDIs want the Personnel Module training to also be delayed until November when it goes live?
          • Per Nathan, Kathleen and Geraldine said it would be fine to plan to cover it in the October 15th Stakeholder meeting.  Need to mention to the audience it is not available yet. 
    • 2746 Form
      • As part of the Personnel redesign on the form 2746, the person completing the form field was updated from a dropdown to first and last name free form text fields
      • As part of the go live release on 10/1, that change will go live on the form 2746
      • That is currently what is in the documentation that EQRS ADO's sent
      • According to Kathleen, it's already live in production
      • Question (Revathy)
        • Does the 2846 have to go live when the 2728 goes live on 10/1?
          • Revathy would like to request to have 1-2 more weeks before the 2746 goes live
          • They just received the XSDs at the beginning of September
          • Their teams need more time for QA and UAT of the work
          • This request will be taken back to Porsche (Action Item Adrienne)
    • Question (Leah Skrien)
      • For the 2746, when the form is in save status does the form change to a new form and the person responsible for submitting the form name is filled in or does it stay with the dropdown and the old version of the form?
        • Per Anitha, with respect to the person completing the form, regardless of the form version, it's going to be a free form text field, both for the first and last name
        • After the 2746 changes have been moved to production, there will no longer be a drop down; the previously selected names will not be saved in the new first and last name fields if the form is in saved status.  If it's a submitted form, it will stay as a drop down
        • Regarding versions of the form.  If you save a 2018 form, it will stay a 2018 form and not be updated to the new 2023 version of the form
EQRS Feature Updates/DiscussionEDIs

PI28 Features list

Open ForumEDIs

DaVita -

    • Question (Nathan)
      • Is there any update on the progress around error 11182 in Production?
        • 11182 - Name of enrolled principal tribe is missing
        • See this same error in pre prod
        • Per Anitha, that error should be fixed in both prod preview and prod
        • Per Sarah Filling, they are still seeing a high volume of this error
        • Per Anitha, the tribe is required when race is American Indian, Alaskan Native or Native Hawaiian or other Pacific Islander
        • This was a new validation that was added as part of the race changes in order to support the 2023 form 2728
        • This was called out in the data dictionary documentation
        • Question (Kathleen)
          • When should they expect the list of patients who the races change to one of the codes?
            • EDIs will need the new race changes or come 10/1 there will be a lot of failures
            • Follow up is needed with Michael to see where things stand (Action Item Anitha)
            • Per Dan, Michael's plan was to update the race codes and send out a report
        • Question (Nathan)
          • What is the timing of the tribe list update?
            • Referring to the tribes that are missing from the list to be selected
            • Per Nathan, help desk tickets have been submitted when the tribe issue was encountered
              • Need to follow with Michael on the status of this (Action Item Adrienne)
              • Nathan will send the helpdesk ticket number(s) to Adrienne
            • Geraldine - she brought this up in the last Program call.  Michael was not available on that call.  Geraldine thought we were going to add the State recognized tribes along with the federal tribes.
              • Per Kathleen she last heard from Michael they haven't proposed or received approval from CMS to add the tribes

FMC - 

    • Question (Kathleen)
      • Do we know when the new flu codes will be available prod preview or documentation? (Action Item Adrienne)
        • Flu codes will be available in Prod Preview after 9/24 and in Production the first week of October.

DCI

RHA 

US Renal 

Innovative Renal Care

Administrative

Adrienne
Meeting format update
  • Program Call extended from 30 minutes to 1-hour effective 10/2
  • The second 30 minutes of the meeting will be work on documentation
  • Asking for the EDIs to come prepared to the 10/2 meeting with a sense of priority of documentation that the EDIs would want to be addressed
  • SMEs from the Program, etc will join to help work through some of the documentation and provide insight that the EDIs have been asking for 

Administrative Reminders

Porsche
  • If any Production issues are encountered, please submit a Helpdesk ticket.  This will allow the EQRS team to better track the issue and progress.
  • CMS will refresh data in the EQRS Prod Preview environment on the first Sunday of every month. The planned schedule is below.
    • Sun, 03 Dec 2023
    • Sun, 07 Jan 2024
    • Sun, 04 Feb 2024
    • Sun, 03 Mar 2024
    • Sun, 07 Apr 2024
    • Sun, 05 May 2024
    • Sun, 01 Sep 2024
    • Sun, 06 Oct 2024
    • Sun, 03 Nov 2024
    • Sun, 01 Dec 2024
    • If there are any issues with the scheduled date(s) please notify the team by the Friday before that Sunday when the refresh of data is scheduled to take place
    • If there are any issues encountered with the refresh on Sunday, it will be moved to Monday (next day)
  • Next meeting scheduled for:   




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