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Date

Attendees

Name
Aaron Thompsonx
Adrienne Adkins
Adrienne Ray

Ahmar Wazir


Andrew Yochum
Anitha Chintalapati
Arnie Esparterox
Betina Fletcher
Branon Barrettx
Cheri Jergerx
Chris Brown
Christopher Kingx
Curt Phillipsx
Deb Wilsonx
Greg Ecclestonx
Hari Krishna
Heather Moore
Howard Thomasx
Jason Bullock
Jason Clemx
Jennifer Baileyx
Justyna Sardin
Karena Sullivanx
Kataiah Ravipatix
Kathleen Prewittx
Kelly Llewellynx
Lakshmi Eriginenix
Leah Skienx
Lisa Rees
Lonnie Hanekamp
Melissa Fieldhousex
Michael Kennedyx
Nana Aidoox
Nathan Muzosx
Ozlem Tasel
Pandu Mudda
Patrick McConnell
Preston Brownx
Revathy Ramakrishnax
Scott Laughlinx
Seema Sreenivas
Sarah Filling
Shamim Almamunx
Tom Lantz
Vladimir Ladikx
Yvette Brownx




Agenda

ItemsWho

Phase 3 Testing Timeline

Scott L.
  • 06/09/2021 - 07/06/2021 EDIs performs integration testing.
  • 07/06/2021 EDIs sign-off on integration testing - Phase 3 (Clinical Codes/2728).
  • Timeline
  • When will the Warning and Error validation code list be wrapped up?
    • List is needed for developers
    • The team is working on updating the documentation in the current iteration
    • Once the ADO has gone through all the codes in the microservices, the ADO will get the list out to everyone by July 6
    • Would be helpful to the EDI submitters if the document could be delivered a few days before July 7 so they have time to sign off on the document
    • The ADO cannot promise a delivery before July 7th but will do what they can to try to get it out before the end of the iteration
Data Cleanup InitiativeMichael Kennedy
  • 2744s 100% completed and extract sent out
  • Thank you to all EDI Submitters for your hard work and collaboration
  • Will continue to work on Clinical phase and preparing for July and August deliverables
  • Is there any value in Michael identifying the things that the EDI Submitters can do differently to avoid any issues that were encountered?
    • Michael is identify root cause of types of things and even gaps where things can be better
    • Compiling a list of them (systematically and process related) and putting some of them in features for PI15 and beyond
    • Capture Lessons Learned
Round tableScott L.

Davita - no major issues at this time; still under way

  • They have received some errors at different volumes that were expected
  • May be related to transient patients
  • Nothing system related to report 
  • Received 606 errors and will keep the group informed

FKC  - 

  • They did trigger some of the new errors and make sure they were valid
  • Errors were discussed with the ADO, re ran and still got some of the errors; the errors that came up were valid errors
  • No major issues; continuing to test and don't see a problem with signing off
  • Question about the following codes
    • 12525    Post-Dialysis Weight is more than 5% greater than the Pre-Dialysis Weight.
    • 13622    Session UF Post-Dialysis Weight is more than 5% greater than the Pre-Dialysis Weight.
      • They have found if the error is triggered, it is rejecting the entire clinical file so none of it goes through
      • They would like CMS to tell them what they expect FKC to report for post weight if they will not accept the weight they are trying to send?
      • In past discussions, a range may have been determined on what to see in the future
        • Is there a max range that may be an error?
        • But a mid range that may only be a warning?
        • This may be post phase 3 implementation into production
        • What would CMS like FKC to report for those post weights so they can get clinical data submitted?
        • The program needs to define what the values are, get the values approved and schedule development 
        • Two layers of thresholds were already discussed
          • Clinically feasible range = errors
          • Clinically desirable range = warning
        • May be related to data entry errors
        • FKC not asking the rule be relaxed
      • Due to the length of this discussion, it was recommended to continue this discuss at next Wednesday's Program Working group meeting
    • Details for this discussion can be found in the recording of the meeting:

DCI - Submitted November data and received the same level of errors as the real submissions they did in December

NRAA - No updates at this time

Load TestingLakshmi/ Branon/Preston

Next meeting scheduled for  


  • Next EDI Testing Meeting


Action Items:



DateMilestone (M) / Task (T)DescriptionPhaseStatus
2/28/2021MCode deployed to pre-prod for testing.1Complete
3/15/2021 - 3/24/2021TEDIs perform integration testing.1Complete

3/24/2021

MEDIs sign-off on integration testing.1Complete

3/24/2021 - 3/25/2021

TADO prepares for coding deployment.1Complete

3/25/2021

MProduction deployment.1Complete
3/31/2021MProd-Preview environment contains refreshed prod data 2Complete
2/24/2021 - 3/10/2021 TReview of phase 2 codes and finalize list of codes.  Complete
3/11/2021 - 4/30/2021TADO perform coding updates and regression testing - Phase 2 (Patient Codes) 2Complete

4/30/2021

MProd-Preview environment data refresh.2Complete

5/3/2021

MRemaining Phase 2 (Patient Codes) deployed to pre-prod for testing.2Complete

5/4/2021 - 6/1/2021

T

EDIs performs integration testing - Phase 2 (Patient Codes) 
Starting 5/4 - EDIs submit prod file in prod environment and PP2-3.  This should be the SAME file for both environments.  Review discrepancies between the feedback files and validate codes.

2Complete

6/2/2021

MEDIs sign off-on integration testing - Phase 2 (Patient Codes) 2Complete

6/2/2021 - 6/4/2021

TADO prepares for coding deployment - Phase 2 (Patient Codes) 2Complete

6/3/2021

MProduction deployment - Phase 2 (Patient Codes) 2Complete
6/4/2021MPhase 2 (Patient Codes) live in production.2Complete
3/10/2021 - 3/17/2021TReview of phase 3 codes and finalize list of codes.  3Complete
5/12/2021 - 06/08/2021TADO perform coding updates and regression testing - Phase 3 Clinical Codes/27283Complete

6/4/2021

MProd-Preview environment data refresh.
Complete
6/4/2021 - 6/6/2021T

EDIs SHOULD NOT submit any PATIENT files during this time period in production (to ensure same patients are in PP2-3).

3Complete
6/7/2021T

EDIs to drop file into PP2-3 to establish a baseline.

3Complete

6/8/2021

MCode deployed to pre-prod for testing - Phase 3 (Clinical Codes/2728).
Reopening September 2020 to March 2021 Clinical months for submission.
3Complete

6/9/2021 - 7/6/2021

TEDIs performs integration testing.

Starting 6/9 - Re-drop same file from 6/7/2021 into PP2-3.  Review feedback files from PP2-3 and validate codes.

3Complete

7/6/2021

MEDIs sign-off on integration testing - Phase 3 (Clinical Codes/2728).3

Complete

7/7/2021 - 7/11/2021

TADO prepares for coding deployment - Phase 3 (Clinical Codes/2728).3Complete
7/12/2021MPhase 3 (Clinical Codes/2728) live in production.3Complete

7/12/2021

MEDSM Implementation Complete (Phase 1 - 3).n/aComplete

7/12/2021 - 9/15/2021




T

Resubmission of Clinical Data Files (September to December). 

Open July 12, 2021 at 5 a.m. Pacific (8 a.m. Eastern) and close September 15, 2021 at 11:59 p.m. Pacific Daylight Time

9/15/2021 is the official closure date for the clinical months of September, October, November, and December 2020.

CMS highly recommends completing large data submissions prior to the official clinical closure date.


n/a

Complete


9/15/2021


M

Data fully submitted and ready for measure and scoring calculations.



n/aComplete
09/20/2021 - 02/28/2022T

Submit January-September 2021 EQRS Clinical Data, ICH CAHPS Attestations, and Clinical Depression Screening and Follow-Up Plan reporting in EQRS. Additionally, all subsequent months in 2021 will open for data submission on the first day of each month (i.e., October opens October 1; November opens November 1; and December opens December 1). 

n/a
02/28/2022MThe clinical closure date for all months in 2021 is February 28, 2022 at 11:59 PM PT.n/a

Data Submission (Errors & Warnings) Milestone Dates - By Phase


Phase No.

File Type

Code Bucket Name

Codes

ADO Completion Date

LDO Testing Start Date

Testing Completion Date

Production Date

1

Patient

Admit Reasons

11221, 11222, 11223, 11224, 11225

2/24/2021

3/1/2021

3/24/2021

3/25/2021

2

Patient

Patient Codes


5/3/2021

5/4/2021

6/1/2021

6/7/2021

3

Clinical

Clinical Codes


6/8/2021

6/9/2021

7/6/2021

7/12/2021

3

2728

2728 Codes


6/8/2021

6/9/2021

7/6/2021

7/12/2021

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